About The Role
The Accounts Payable Clerk ensures that the company’s financial obligations to vendors and suppliers are met efficiently and accurately. This role involves processing, verifying, and reconciling invoices, ensuring timely payments, and maintaining proper records of transactions.
About You
Key Responsibilities:
* Invoice Processing: Receive, review, and verify invoices and purchase orders for accuracy, proper approval, and adequate documentation.
* Data Entry: Enter invoices into the accounting system, ensuring accuracy in coding and alignment with company policies.
* Vendor Relations: Communicate with vendors to resolve billing discrepancies, inquiries, or payment status.
* Payment Processing: Prepare and process payments, including checks, wire transfers, and ACH payments, in a timely manner.
* Reconciliation: Reconcile monthly statements from vendors with internal records and resolve any discrepancies.
* Record Maintenance: Maintain accurate and up-to-date files, including vendor files, payment records, and other relevant financial documents.
* Expense Reports: Process employee expense reports, ensuring compliance with company policies and accuracy of receipts.
* Month-End Closing: Assist with month-end closing tasks, including generating reports and reconciling accounts payable ledgers.
* Compliance: Ensure that all accounts payable transactions comply with internal controls, policies, and procedures.
* Reporting: Prepare accounts payable reports as needed for management and audit purposes.
Qualifications:
* High school diploma or GED; associate’s degree in accounting or finance preferred.
* 1-3 years of experience in an accounts payable or similar finance role.
* Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in Microsoft Office, especially Excel.
* Strong attention to detail and organizational skills.
* Excellent communication skills, both verbal and written.
* Ability to handle confidential information with integrity and professionalism.
Key Competencies:
* Analytical and problem-solving abilities.
* Ability to work independently and as part of a team.
* Time management skills to prioritize tasks and meet deadlines.
* Strong attention to detail and accuracy in handling financial data.
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