Benefits:
Salary: £32,654- £37,035 per annum, Grade 4
Hours: Full Time 37 hours per week
Location: Service Headquarters, Calcot, Reading
Excellent annual leave allowance: 28 days, flexible working, onsite gym, parking facilities, and a Local Government Pension Scheme are available.
A permanent role has come up in the Facilities Department for a Facilities Co-ordinator. We are looking for an additional individual to join the Facilities team who can deliver focused service delivery in maintaining secure, safe, and functional working environments within the RBFRS estates portfolio.
You will be working as part of a close team to achieve set objectives by ensuring high standards are delivered across both hard and soft services at all times by undertaking site management of mandatory compliance inspections including reporting, recording, planning, and completion.
The role also requires the coordination of planned, preventative, and reactive maintenance and support of customer services. Coordination of contract management and liaison with approved contractors to review contractual performance, addressing queries in a timely and effective manner, and submitting purchase orders (POs) for the delivery of services in line with agreed Service Level Agreements (SLAs) and contracts under financial budgetary controls.
The key focus of this role is:
1. Act as the main point of contact for RBFRS sites that are allocated to the role for the management of defect reporting and compliance tasks regarding hard and soft services.
2. Completing regular site visits to liaise with internal customers and to ensure statutory inspections have been completed and monitor the standards of third parties’ contractual tasks.
3. Maintain effective communications with workplace managers to ensure that they are made aware of planned events, contractor visits, and work programmes.
4. Responsible for the upkeep of facilities maintenance records and project files, including all test records against allocated RBFRS sites to the role.
5. Investigate reported defects to determine appropriate action to complete repairs on a daily basis and planning corrective action against the defect category.
Key role requirements (knowledge, skills, and experience):
* Excellent communication skills with people at all levels, both internally and externally, remaining tactful and diplomatic at all times.
* Experience of both hard and soft Facilities Service.
* Ability to make decisions within own area of responsibility, demonstrating strategic thinking skills and to effectively cope with complex building repairs.
* High level of IT skills, including report writing and data entry.
* Excellent self-management, with good planning and organisational skills to work on own initiative. Ability to analyse and identify possible causes of problems and implement solutions to minimise future occurrence.
* Current full UK/EU driving licence.
Application and selection process:
The successful candidate will demonstrate and promote behaviours in line with the Job Profile/Person Specification and our Behaviour Competency Framework as attached.
The Behavioural Competency Framework allows us to easily identify the behaviours that drive successful performance and enables us to deliver an effective service. The behaviours detailed within the job profile will be assessed throughout the selection process.
If you are interested in applying for this position, click Apply Now
Please see the link to the Job Profile/Person Specification
Appointment is conditional upon undertaking a Standard Disclosure and Barring Service.
Rechecks will be required in line with the Disclosure and Barring Service (DBS) and Recruitment of Ex-Offenders Policy.
For further details about the role or to simply discuss any adaptations or adjustments we can make to assist you in your application or with our recruitment process please contact Michelle Halliwell, Facilities Manager at halliwellm@rbfrs.co.uk to arrange an informal discussion.
Closing date for applications: 17:00 hours on Friday 14 March 2025
It is anticipated that the assessment/interview process will run week commencing: 24 March 2025
Anticipated start date: 28 April 2025 (tbc).
Please note that it is your personal responsibility to check whether by applying/accepting this position it would result in any Annual Allowance implications. A breach in the Annual Allowance threshold could result in a Tax charge.
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