Rotherham Doncaster and South Humber NHSFT
An exciting and challenging opportunity has arisen for a dedicated, enthusiastic individual to join our administrative team to provide secretarial/clerical support to the Psychiatry Medical teams within the Learning Disabilities & Forensic Directorate.
The applicant will be the central point of contact for the Psychiatry team in North Lincs and will work alongside the current Medical Secretary in Doncaster to provide 2 days support. The successful candidate will also provide annual leave/sickness cover to the Doncaster medical support team where applicable. The environment is very fast-paced, and the ability to work to tight deadlines is essential. The applicant must also work well as part of a team to provide comprehensive administrative support to ensure the service runs efficiently and productively.
The post holder will be required to liaise with our service users and family members, managers and staff at all levels, and other multi-disciplinary agencies; therefore, candidates must have good verbal and written communication skills. Audio typing is a big part of this role, so it is essential that you have experience in this field.
Main duties of the job
* Prepare clinic lists, room space, and all necessary documentation prior to clinic sessions.
* Manage the diary for the consultant and members of the medical team, including all aspects of meeting bookings and MDT meetings, ensuring consultants and members of the medical team are fully prepared for meetings.
* Set up and maintain SystmOne rotas.
* Effectively organize and schedule clinics and appointments; cancel, rearrange, and send letters as appropriate.
* Book home visits, including liaison and contact with patients/service users and other professionals.
* Arrange cross cover for consultants and members of the medical team for clinical sessions as required.
* Record and maintain consultant and members of the medical team activities as appropriate.
* Type reports specific to service area i.e. MH tribunal Reports, Discharge Summaries, Section 136 Assessments, Inter ward Transfer Reports, Daily Progress notes, and Inter transfer Discharges within agreed timescales.
* Type letters to GPs and other general correspondence, sometimes of a distressing nature.
* Audio type consultant/medical correspondence, sometimes of a distressing nature.
* Organize/obtain/return medical case notes from other agencies and ensure that the appropriate monitoring system is maintained.
About us
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employs around 3700 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability, and drug and alcohol services.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organization. Our goal is to employ those who share our passion for providing first-class care while remaining committed to our vision and values.
Job responsibilities
Please view the attached job description and person specification to view the full details about the role.
Person Specification
Qualifications
* Educated to NVQ 2 level or equivalent in appropriate subject e.g. Business Admin.
* Demonstrable experience of working in a busy environment, office procedures, and workload management.
* Experience of office procedures.
* Previous NHS experience or other large public sector organization.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Rotherham Doncaster and South Humber NHSFT
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