We are excited to advertise these newly created additional posts within The Newcastle Eye Centre administration structure.
The postholders will work alongside other Admin Manager/Clinic Coordinators within the department to ensure the safe administrative management of all patients within our service.
We are looking for candidates with significant experience across a range of processes including management/supervision of staff, allocation of work/resource, creation of standard operating procedures and training plans.
The candidates appointed to the two vacancies will complete a team of three who although having individual responsibilities will be trained and expected to cover in the absence of colleagues.
These posts offer exciting opportunities for experienced administrators with previous involvement in staff supervision/management who are looking to further develop their knowledge and skills.
* Interview Date: 14 January 2025
* 37 hours 30 minutes/week
NO AGENCIES PLEASE
Main duties of the job
Day-to-day management of admin staff within allocated areas of responsibility, this includes ensuring all staff are trained to a high level and kept up to date with process changes.
Completion of human resources related tasks including recruitment, staff appraisals and sickness absence reviews.
Assist with creation of Standard Operating Procedures for all defined tasks.
Attendance at meetings and training appropriate to areas of responsibility and communicating feedback from these to the wider team.
Working alongside the other Admin Managers/Clinic Coordinators within the service to ensure work processes are linked together so the service runs efficiently.
About us
Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
o Freeman Hospital
o Royal Victoria Infirmary (RVI)
o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
o Newcastle Dental Hospital
o Newcastle Fertility Centre
o Northern Centre for Cancer Care, North Cumbria
o Northern Genetics Service
o Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
Provide a comprehensive, efficient and effective administration/secretarial service to the Directorate / Department.
The post holder will also:
* Provide admin support to the Clinical Director
* Line-manage ophthalmology administration team
* Compile consultant and junior doctor timetables and arrange consultant on call rotas.
* Ensure that eye casualty is fully staffed at all times by covering doctors sick leave
* Ensure theatre sessions are covered when staff are on annual/study leave to ensure maximum utilisation.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month's pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
* In depth Diploma in Management or equivalent experience plus significant NHS experience managing/supervising A& C staff
* Good standard of English language at GCSE 4 or above
* RSA3 secretarial qualification or equivalent
* ECDL
Knowledge & Experience
Essential
* Shorthand
* In-depth knowledge of admin procedures
* An expertise in medical terminology
* Understanding of the NHS including recent reforms
* Networking with other organisations, inside and outside the NHS
Skills & Abilities
Essential
* Communication, organisation and time management skills
* Negotiation and problem-solving skills
* Ability to prioritise workload effectively
* High standard of word processing skills
* Ability to produce a high level of accuracy, presentation of information and attention to detail
Employer details
Employer name
The Newcastle upon Tyne Hospitals NHS Foundation Trust
Address
Royal Victoria Infirmary
317 02 Royal Victoria Infirmary
NE1 4LP
Any attachments will be accessible after you click to apply.
317-2024-46-040 #J-18808-Ljbffr