Job summary The National Strategic Clinical Network for Cancer is an exciting strategic organisation to work for, that drives the collaboration of Health Boards, Trusts, professional and charitable organisations and aims to improve the experience and quality of services for people who are diagnosed with cancer. To deliver on our aim, our work programmes focus on early detection, diagnosis, treatment and care pathways. Main duties of the job We are looking for an excellent Administrator, providing comprehensive administrative and clerical support, liaising with colleagues, stakeholders and a wide range of professionals using strong communication skills. Any candidate should have a proven track record and understand the Cancer Network agenda and organisational arrangements to succeed in supporting and delivering Network business. Candidates will need to demonstrate proven ability. About us The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales. Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health. We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards. To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/ For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/ Date posted 10 March 2025 Pay scheme Agenda for change Band Band 3 Salary £24,433 to £26,060 a year per annum Contract Permanent Working pattern Full-time Reference number 028-AC064-0325 Job locations NHS Executive River House, Gwaelod yr Garth Cardiff CF15 9SS Job description Job responsibilities To provide comprehensive administrative and clerical support as part of the National Strategic Clinical Network for Cancer administrative resource. This includes liaising and supporting the coordination of Network activity, support the dissemination and coordination of resources, providing general admin support, organise and support the planning of meetings/events and taking minutes / notes. The postholder will support the efficient delivery of a range of projects. The post holder will be required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Job description Job responsibilities To provide comprehensive administrative and clerical support as part of the National Strategic Clinical Network for Cancer administrative resource. This includes liaising and supporting the coordination of Network activity, support the dissemination and coordination of resources, providing general admin support, organise and support the planning of meetings/events and taking minutes / notes. The postholder will support the efficient delivery of a range of projects. The post holder will be required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Person Specification Qualifications Essential Level 3 qualification (NVQ) or equivalent demonstrable level of experience Good standard of education together with a high level of numeracy, written and spoken English Experience Essential Demonstrable experience in an administrative role Experience of communicating with all levels of professional staff and the public Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking Working experience of Microsoft Office Suite Desirable Administering finance systems, e.g. requisitions, budget monitoring Working in an NHS environment Knowledge Essential Good knowledge of MS Office Suite Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational Thorough understanding of office procedures Working knowledge of filing/data systems including record management Desirable Knowledge of Public Health Wales Skills and Aptitude Essential Ability to work on own initiative and manage own workload Able to manage diaries Advanced keyboard skills Good written and verbal communication skills Good organisational skills Ability to work within a team and to take direction from senior team members Problem solving and fact finding Personal Attributes Essential Ability to work to deadlines and under pressure Able to work within a team Ability to work on own initiative Good time management Respect confidentiality Keen to learn and develop skills Desirable Continuing Professional Development Other Essential Willingness and ability to travel Desirable Welsh speaker/willingness to learn Person Specification Qualifications Essential Level 3 qualification (NVQ) or equivalent demonstrable level of experience Good standard of education together with a high level of numeracy, written and spoken English Experience Essential Demonstrable experience in an administrative role Experience of communicating with all levels of professional staff and the public Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking Working experience of Microsoft Office Suite Desirable Administering finance systems, e.g. requisitions, budget monitoring Working in an NHS environment Knowledge Essential Good knowledge of MS Office Suite Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational Thorough understanding of office procedures Working knowledge of filing/data systems including record management Desirable Knowledge of Public Health Wales Skills and Aptitude Essential Ability to work on own initiative and manage own workload Able to manage diaries Advanced keyboard skills Good written and verbal communication skills Good organisational skills Ability to work within a team and to take direction from senior team members Problem solving and fact finding Personal Attributes Essential Ability to work to deadlines and under pressure Able to work within a team Ability to work on own initiative Good time management Respect confidentiality Keen to learn and develop skills Desirable Continuing Professional Development Other Essential Willingness and ability to travel Desirable Welsh speaker/willingness to learn Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Public Health Wales Address NHS Executive River House, Gwaelod yr Garth Cardiff CF15 9SS Employer's website https://phw.nhs.wales/ (Opens in a new tab)