Job summary:
To provide general secretarial support to the Practice manager, doctor’s and health professionals, involving word processing and audio typing skills with general clerical work.
Job responsibilities:
* To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient electronic and direct (paper) referrals, the export and checking of cancer two week waits referrals, minutes, memorandums, etc. in an accurate and quality manner.
* To check daily local initiative (Advice & Guidance) and to check personal tasks on practice electronic clinical systems and emails sent by all clinicians and staff colleagues.
* To make appointments, bookings and admissions as required.
* To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
* To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
* To maintain the computer clinic system in an accurate and secure manner.
* To assist with the gathering of statistics and information when required.
* To receive and dispatch mail and maintain a pending system
Confidentiality:
* In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
* In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
* Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Qualifications
* Office experience
* Administrative experience
* Typing skills
* Clerical experience
* Word processing proficiency
* Audio typing abilities
Job Type: Part-time
Pay: £11.89-£12.00 per hour
Expected hours: 30 per week
Benefits:
* Company events
* Company pension
* Employee discount
* Enhanced maternity leave
* Enhanced paternity leave
* Free flu jabs
* On-site parking
Experience:
* Typing: 1 year (preferred)
* Administrative experience: 1 year (required)
* Office experience: 1 year (required)
Work Location: In person
Application deadline: 30/11/2024
Reference ID: MS-Oct24
Expected start date: 06/01/2025
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