Job summary Medical Secretary Band 4 Grade (Band 4)Speciality Main area QEH Pathology - Histology Join our friendly and professional team at Queen Elizabeth Hospital (QEH), Woolwich. An exciting opportunity has arisen within the NHS East and South East London Pathology Partnership (ESEL) Cellular Pathology Department. We are seeking an experienced and highly motivated Medical Secretary with strong organisational skills and a positive attitude to support our busy histopathology team. The post holder will be involved in the audio typing of clinical reports, and the coordination and implementation of office procedures. The ideal candidate should have experience of working in Cellular Pathology (Histopathology). Main duties of the job The successful candidate will be primarily based at QEH but may occasionally support other ESEL sites depending on service needs.The full job description provides an overview of the key tasks and responsibilities of the role, and the person specifications outlines the qualifications, skills, experience, and knowledge required. Key responsibilities include: Audio typing and managing patient records using Win Path Enterprise (LIMS) and EPR systems. Providing clerical and administrative support to the Cellular Pathology team. Liaising with clinicians, patients, and allied healthcare professionals to ensure smooth service delivery. Maintaining high standards of confidentiality and accuracy in all administrative tasks. About us The NHS East and South East London Pathology partnership is an arms-length organisation providing pathology services to Barts Health NHS trust, Homerton University Foundation Trust and Lewisham and Greenwich NHS trust. The pathology partnership is hosted by Barts health. The pathology partnership is based on well-established models for pathology networks, with Royal London Hospital becoming the main hub laboratory for the network and Essential Service laboratories (ESL) as a minimum at all other Hospital sites. Pathology is made up of the following services -Blood sciences including Haematology, Blood transfusion and Biochemistry; Infectious disease including Microbiology and Virology; Cellular pathology including Histopathology, non-gynae cytology and Mortuary services; Immunology; Cytogenetics and Molecular Haematology; Immunotyping; Clinical Transplantation and Retinoblastoma We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment. Date posted 27 March 2025 Pay scheme Agenda for change Band Band 4 Salary £31,081 to £33,665 a year per annum inc Contract Permanent Working pattern Full-time, Flexible working Reference number 259-7108877ESEL Job locations QUEEN ELIZABETH HOSPITAL London SE18 4QH Job description Job responsibilities Why Apply? We offer structured development pathways for experienced medical secretaries. Offering salary progression based on NHS or equivalent experience, ensuring fair recognition of your expertise. Additional Information Priority consideration will be given to staff identified as AT-RISK who meet the role requirements. As an Equal Opportunities Employer, we actively support applications from individuals who apply under the Guaranteed Interview Scheme and will process your application as appropriate. We are committed to creating an inclusive workplace and use the disability symbol on NHS Jobs to demonstrate this. PLEASE NOTE: this vacancy has been inserted with a maximum number of applicants cap and may close earlier than advertised if reached. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful. After applying via NHS jobs, your submitted application will be imported into a preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trc.jobs. By applying for this post, you are agreeing to Barts Health NHS trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. If you are shortlisted, we will contact you via NHS Jobs email and text message with interview details, please check your inbox regularly. Barts Health is committed to safeguarding children and vulnerable adults. If appointed to a post with direct access to these groups, a Disclosure and Barring Service (DBS) check may be required. Apply now and be part of a dynamic and supportive team.For more information, please contact:Felix Onyango, LGT Cellular Pathology Operational Lead The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Job description Job responsibilities Why Apply? We offer structured development pathways for experienced medical secretaries. Offering salary progression based on NHS or equivalent experience, ensuring fair recognition of your expertise. Additional Information Priority consideration will be given to staff identified as AT-RISK who meet the role requirements. As an Equal Opportunities Employer, we actively support applications from individuals who apply under the Guaranteed Interview Scheme and will process your application as appropriate. We are committed to creating an inclusive workplace and use the disability symbol on NHS Jobs to demonstrate this. PLEASE NOTE: this vacancy has been inserted with a maximum number of applicants cap and may close earlier than advertised if reached. We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful. After applying via NHS jobs, your submitted application will be imported into a preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trc.jobs. By applying for this post, you are agreeing to Barts Health NHS trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. If you are shortlisted, we will contact you via NHS Jobs email and text message with interview details, please check your inbox regularly. Barts Health is committed to safeguarding children and vulnerable adults. If appointed to a post with direct access to these groups, a Disclosure and Barring Service (DBS) check may be required. Apply now and be part of a dynamic and supportive team.For more information, please contact:Felix Onyango, LGT Cellular Pathology Operational Lead The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. Person Specification Experience Essential Substantive experience in working with computer systems Experience in using databases Previous office/secretarial experience Experience of working to deadlines Desirable Previous computing experience or VDU work Previous experience in answering and dealing with telephone enquiries Previous experience working in a Cellular Pathology Department Skills Essential Extensive Typing skills including audio typing Good understanding of Medical Terminology Able to follow Standard Operating Procedures Good attention to detail. Supervisory and training skills Ability to work with large volumes of data entry. Excellent numerical and literacy skills. Good organisational and interpersonal skills Able to build and develop working relationships with colleagues within and outside the Trust. Good IT skills including Microsoft Word, Excel and Office To be able to organise personal workload to meet deadlines Knowledge Essential IT Literate Medical terminology Knowledge of Health & Safety Desirable Knowledge of Microsoft Word/Excel Qualifications Essential GCSE grade C/ equivalent in Maths and English Desirable Amspar qualified or course being undertaken Other Essential Able to undertake 'house-keeping duties' Able to perform required duties with any appropriate aids or adaptations Able to communicate effectively (written and verbal) Highly motivated and flexible attitude Enthusiastic and hard working Able to work using own initiative Able to prioritise workload. Be able to work whilst being frequently interrupted Desirable Previous NHS experience To be able to take minutes Person Specification Experience Essential Substantive experience in working with computer systems Experience in using databases Previous office/secretarial experience Experience of working to deadlines Desirable Previous computing experience or VDU work Previous experience in answering and dealing with telephone enquiries Previous experience working in a Cellular Pathology Department Skills Essential Extensive Typing skills including audio typing Good understanding of Medical Terminology Able to follow Standard Operating Procedures Good attention to detail. Supervisory and training skills Ability to work with large volumes of data entry. Excellent numerical and literacy skills. Good organisational and interpersonal skills Able to build and develop working relationships with colleagues within and outside the Trust. Good IT skills including Microsoft Word, Excel and Office To be able to organise personal workload to meet deadlines Knowledge Essential IT Literate Medical terminology Knowledge of Health & Safety Desirable Knowledge of Microsoft Word/Excel Qualifications Essential GCSE grade C/ equivalent in Maths and English Desirable Amspar qualified or course being undertaken Other Essential Able to undertake 'house-keeping duties' Able to perform required duties with any appropriate aids or adaptations Able to communicate effectively (written and verbal) Highly motivated and flexible attitude Enthusiastic and hard working Able to work using own initiative Able to prioritise workload. Be able to work whilst being frequently interrupted Desirable Previous NHS experience To be able to take minutes Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Barts Health NHS Trust Address QUEEN ELIZABETH HOSPITAL London SE18 4QH Employer's website https://www.bartshealth.nhs.uk (Opens in a new tab)