Scanning Clinical Documents Ensuring letters are scanned onto the correct patient Follow in-house protocol on handling clinical correspondence Action any documents/results as per in-house protocols Removing letters from the incorrect patient's record Send any letters for NOPs back to the relevant place Regularly check the new baby's hospital letters, to see if the baby is now registered Empty the drawer in the admin Coding of Clinical Documents Code and file documents received from external sources Assign letters to the relevant clinician Add diary dates for lab requests from the consultants Patient Registrations Add the patient to the system Code the new patient questionnaire Send the patient relevant registration letters Assign the patient a named GP Process GP2GP records Create tasks for Clinical Pharmacist / MM re medication Process Adoptions / Gender re-assignments EMIS Registration Tab Amendments Rejections FP69s Quarterly Archive Unmatched Decoupled Dealing with any registration queries from PCSE Deductions Accepting deductions Requesting deductions Sending patients out of area letters Deduction request rejections Processing death notifications Chasing up out of area patients Temporary Residents Adding TR forms to the system Filing TR forms away in the folder Checking TR folder regularly and processing paperwork to patients' home GP Lab Reports Re-assigning lab reports to the usual GP Equally sharing out lab reports in the absence of the usual GP Dealing with Un-matched lab reports Filing of Bowel Cancer Screening reports Searches Building searches for yourself / other members of staff Running the monthly bone density scan patients liaising with usual GP Running the monthly blood test due patients Running the monthly non-blood monitoring search Running the quarterly archive search Child Immunisations Check the baby book weekly to ensure all babies have had their 8-week check / immunisations Ensure SCID/CHIS spreadsheets are coded and added to the folder on the shared drive Code all child imm reports that come through Check the weekly child sheets for any overdue imms and send texts / letters to parents/guardians Summarising Summarise the patients' paper records Summarise the electronic paper records PCSE Weekly Bag Records are to be checked in on the system and filed away in alphabetical order Deducted records are to be sent back in a shipping bag with a label Surgery Website Maintaining the surgery website Adding / removing information on the website Secretary Work Processing Choose and Book referrals Processing written letter referrals Typing audio tape referrals Liaising with hospital / clinic secretaries Chasing referrals Other Jobs Assisting AB with QoF Assisting the PM Assisting the Reception team with queries Dealing with Admin tasks