Float Reception & Office Services Assistant
Are you looking to work within the professional service? If so, I have an excellent opportunity that might be of interest to you. Please keep reading…
Role overview:
This role offers a unique opportunity to provide professional front of house and office services across multiple locations, including Crawley, Horsham, Brighton, Guildford, and London.
Ideal for someone looking to start their career in a law firm environment with potential career progression opportunities.
Day-to-day of the role:
* Meeting and greeting visitors, managing the signing in of contractors, and providing refreshments for client meetings.
* Setting up meeting rooms for various events, arranging furniture, and ensuring all necessary IT equipment like laptops and conference phones are available.
* Maintaining reception diary, booking meeting rooms/hot desks, and logging couriers and taxis.
* Assisting with in-house events, liaising with event organisers, booking food, and handling menus & dietary needs.
* Assisting with Health & Safety matters, supporting with DSE assessments, and undertaking building checks for maintenance issues.
* Assisting with the archiving/retrieval of records in accordance with firm procedures and maintaining the firm’s records management database.
* Competence in using Microsoft Office including Word, Excel, and Outlook.
* Comfortable with IT setups for laptops, smartphones, WiFi access, and AV equipment, or willingness to be trained.
* Ability to travel to all offices meeting the required start & finish times.
Required Skills:
* Previous reception experience is preferred.
* Experience in an office services and facilities role is advantageous.
* Excellent telephone manner and effective communication skills.
* Competence in using Microsoft Office including Word, Excel, and Outlook.
* Ability to travel to all offices meeting the required start & finish times.
Benefits:
* 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
* Life Assurance.
* Employee Assistance Programme.
* Sodexo Discounts.
* Pension Scheme.
* Interest-free season ticket loans.
* Cycle to work scheme.
* Discounts on Legal work.
Please apply for this role if you are interested!
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