Administrator Regional Transfusion Committee Job Summary The Regional Transfusion Committees (RTCs) provide a vital link between the National Blood Transfusion Committee in England (NBTC) and the local Hospital Transfusion Committees. As an RTC Administrator, your role will be key in supporting the South East Coast RTC in activities to implement actions set by the NBTC. You will have clear objectives, will work independently and as part of a team. Your work will be varied and you will establish excellent communication channels between a wide range of healthcare professionals, patient representatives and external companies. You will support activities to encourage good transfusion practice including promoting and facilitating the safe and effective use of blood components, blood products and their alternatives. This is a rewarding role, being part of a team to improve the safety and quality of the service and help to improve patient outcomes. Main duties of the job In this role you will be required to provide an administrative support role to the Regional Transfusion Committee (RTC) including direct support to the RTC Chair, Customer Services regional team and Chairs of the RTC sub groups. Your responsibilities with include: Supporting the activities of the committee and assist in maintaining good relationships within the region by effective handling of telephone and written enquiries on a wide range of committee related issues in a professional manner. Arranging meetings and video/telecon conferences for the RTC, Regional Transfusion Team (RTT) and other working groups. Preparing and distributing agendas, minutes and supporting papers to the relevant RTC members, the wider healthcare community and the NHSBT Hospital Liaison team and Nationally via the internet. Assist in the organisation of educational events. This will involve liaison with exhibitors, delegates and venue staff and attending to ensure the smooth running of the day. Undertaking specific projects as directed by the RTT, e.g. providing administrative support for pilot initiatives such as the development of new patient information. Designing, distributing, analysing and reporting regional audit/survey to Hospital Transfusion Committees and RTC. Having a budget / signatory authority of a small budget, tracking and recording the income and expenditure of the RTC budget, providing a financial statement to include projected expenditure to the RTT/RTC. Liaise with transfusion guidelines website staff for the maintenance of a Regional Transfusion Committee website. To assist in the promotion, attainment and maintenance of the NHSBT corporate and quality objectives. Developing a basic understanding of the current issues in transfusion in order to provide relevant information in response to queries. You will occasionally be required to travel and spend time away from base to support team and RTC meetings / events at other NHSBT centres or external venues, with prior notice. About You Qualifications and Training Minimum of 5 GCSE s (including Maths and English) at Grade C or equivalent experience Educated to A level, NVQ Level 3 or equivalent qualification or equivalent experience European Computer Driving Licence (ECDL) (part I & II) or ITQ2, or CLAIT II, or RSA III text or word processing OR equivalent experience Demonstrates commitment to own continued professional development Experience and Knowledge Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities Experience of working in an administrative or secretarial role Experience in producing meeting agenda, taking minutes, running bring forward systems and chasing progress on actions Highly proficient in using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems Experience of using IT systems to produce reports and correspondence which are timely, professional and accurate Experience of undertaking research relevant to role and prepare clear and concise reports, analysis and recommendations from the results About Us It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community. What we offer: Hybrid working, but you must be able to travel to base and national meetings NHSBT promotes flexible working opportunities where the role will allow. 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years service and to 33 days after 10 years. NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions We ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role. Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process. This vacancy will close at 23:59 on Sunday 1 st December 2024 For informal enquiries please contact Celina Bernstrom, Executive Assistant, National Blood Transfusion Committee (NBTC) via email at Celina.Bernstromnhsbt.nhs.uk