Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £23,615 Per annum (pro rata)
Salary period: Yearly
Closing: 11/10/2024 23:59
Clinic Preparation Clerk
Band 2
Job overview
Previous Applicants need not apply
1 x 22.5 hour post
1 x 23.5 hour post
1 x 35.5 hour post
Based in a busy office environment, this is an opportunity to work with our clinic prep team to deliver a high-quality service to patients and consultants. The ability to multi-task is essential.
Our ideal person will possess computer and typing skills and must have a good standard of literacy and numeracy. You must be enthusiastic and self-motivated to achieve our deadlines. Good interpersonal and communication skills are essential for this role with an ability to work in a calm, methodical manner.
Main duties of the job
The main duties include locating and providing patient records required for outpatient clinics. The records will need to be checked and tidied up before being presented to the medical staff. You will be using the main hospital computer system (CaMIS) to locate and update destination information for the records as well as producing documentation required for each patient attendance.
Working for our organisation
Leadership and Improvement Training
South Tees Hospitals NHS Foundation Trust offers novice leadership and improvement training to all new staff to the Trust.
Detailed job description and main responsibilities
Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the ‘about this job’ link and the documents will be attached at the bottom of the screen.
Person specification
Knowledge
* Excellent communication and interpersonal skills
* Understanding of clerical processes
* Efficient and accurate word processing skills
Qualifications
* GCSEs A-C or equivalent qualification or experience
* NVQ 2 in Business Administration or equivalent experience
Experience
* Knowledge of Office and Outlook, including Word, Excel, and PowerPoint, e-mail, and internet
Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust and require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.
Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.
As an inclusive employer, we are here to support you.
The Trust encourages and supports all applicants to be fully vaccinated against both COVID-19 and influenza.
Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.
Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from, so please ensure you check your emails regularly.
Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.
IMPORTANT - Please ensure you read the 'Guidance Notes for Applicants' document attached to this advert before you start to complete your application form.
This document provides detailed advice regarding the completion of your application form.
The guidance document also provides in detail what identification and certificates you must provide at interview should you be shortlisted.
As part of our pre-employment screening process, all applicants are required to provide references from their last continuous 3-year employment and/or training/education. The referees MUST be a Line Manager/Supervisor. Applicants are requested to ensure email addresses for all referees are included on their application form. Personal references and references from colleagues are not acceptable.
Unfortunately, we are unable to respond to all applicants, and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.
Employer certification / accreditation badges
Name: Gillian Gill
Job title: Admin Manager
Email address: gillian.gill1@nhs.net
Telephone number: 01642 850850
Additional information: Contact details for James Cook University Hospital – Gillian Gill, Admin Manager for Main Clinic Prep Tel 01642 850850 extension 56700.
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