Main area Oncology Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday, between the hours of 0800 - 1630) Job ref 357-PR-1894-24
Employer United Lincolnshire Teaching Hospitals NHS Trust Employer type NHS Site Pilgrim Hospital Town Boston Salary £24,071 - £25,674 per annum Salary period Yearly Closing 12/02/2025 23:59
Medical Secretary - Oncology - Band 3
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Job overview
We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams. The post holder will report to the Support Manager and ensure the CQUIN typing target and validation is completed accurately and in a timely manner.
This role is a deferment, candidates will start no earlier than May 2025.
Main duties of the job
Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. The Medical Secretary is the hub of effective patient administration in the Business Unit.
* Ensures a comprehensive secretarial and administrative service is provided to the medical staff and their supporting team
* Provides cover for colleagues in their absence to maintain service levels
* Notifies the Support Manager of any booking rule changes so that clinics are updated
* Co-ordinates the elective access process with the Elective Access Clerk and ensures that all available capacity is used
* Highlights current & future capacity problems to managers & clinicians
* Works with the Support Manager regularly to ensure the whole of the patient pathway runs smoothly with minimal delays
* Actively manages patient waiting lists and ensures patient pathways are updated to minimise validation backlogs and data quality issues
* Regularly validates to ensure data quality
Person specification
Qualifications
* GCSE English Language Grade C or equivalent
* Typing and or Word/Text Processing Skills
* Text Word processing & audio skills to RSA II or equivalent
* 4 GCSE C or equivalent
* NVQ 2 or equivalent Business administration
* AMSPAR – Medical Terminology Certificate
* Shorthand minimum 90 wpm
* Medical secretary qualifications
* Stage 1 – Management Development or equivalent
* D32/33 Assessor Award or equivalent
Previous Experience
* Recent Medical Secretarial experience
* Knowledge of medical terminology
* Knowledge of PAS
* Knowledge of 18 week RTT pathway
Evidence of particular: Knowledge, Skill, Aptitudes
* Ability to complete tasks accurately and efficiently
* Ability to work on own initiative and prioritise workload to achieve deadlines
* Good written and verbal communication skills
* Ability to communicate and work in a team
* Awareness and Knowledge of the dignity in care agenda
* Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
* Competent Microsoft Word User
* Validation of 18 week RTT pathway
Specific Requirements
* Conscientious in standard of work produced
* Ability to work under pressure
* Clear understanding of the importance of confidentiality
* Adaptable to change
* Readiness to try new things
ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer. We are committed to transforming our organisational culture by actively committing to implementing the Trust Single Equality Scheme, and other policies, such as the Dignity in Care policy and the Dignity at Work policy. We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve.
As a responsible employer ULTH would encourage staff wishing to join the Trust to take up the COVID vaccination as this continues to remain the best line of defence against COVID19.
Please note that we do not accept CVs.
Due to the high volume of applications we receive, ULTH reserves the right to close this advert prior to the closing date.
No DBS fees to pay: Successful candidates will have DBS applications applied for & paid by ULTH where applicable. There is no requirement to reimburse ULTH for this cost.
We welcome applications from the UK Armed Forces Community.
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