Overview
IKM Testing is recruiting an experienced Tender Co-ordinator to coordinate tender requests and submissions between clients and suppliers. This pivotal role ensures the timely and accurate submission of tenders while fostering excellent client relationships and supporting operational planning.
Key Responsibilities
1. Act as focal point for receipt of all Invitation to Tender’s (ITT).
2. Review ITT’s, compile major points of note and work with tendering department on decision to submit a tender.
3. Distribute work to relevant departments outlining due dates & monitor progress.
4. Compile the bid template and tender submission documents in line with client requirements.
5. Review tender prior to submission to ensure all points have been covered.
6. Liaise with BD and operations to ensure planning of resources are communicated and updated regularly in accordance with the planning processes.
7. Assist in the development of IKM Management System processes and forms and ensure changes are adopted by relevant parties.
8. Assist in monitoring the continued effectiveness and suitability of the relevant IKM Management System processes and forms.
9. Work with BD to allow forward planning based on the expected volume of tenders to be received; identify peaks and troughs within activity levels and resource team accordingly.
10. Ensure and maintain excellent communications with clients.
11. Ensure that bid clarification / negotiation meetings with client are attended and minuted and ensure BD personnel follow up bids in a timely manner.
12. Any follow up meetings with client and business development personnel is attended when invited as soon as possible to ensure feedback is received and complete and distribute lessons learned reports.
13. Participate in tender handover meetings on award of contract.
14. Investigate feasibility of development of standardized bid format.
15. Ensure that all tenders match contract terminology / costing and all have a correct ‘Scope of work Description Section’ to reflect job detail.
16. Ensure bid register for all opportunities including lessons learnt is kept updated.
17. Participate in project end review meetings comparing tender submissions with actual operations.
Requirements
Essential:
* Previous experience in tendering administration and understanding of the Oil & Gas industry.
Personal Skills
* Must have previous experience working in the Oil & Gas industry.
* Must have strong communication skills, with the ability to negotiate and influence others.
* Strong analytical skills.
* Enthusiasm and commitment.
* Personnel supervisory skills.
* Ability to work well in a team whilst also independently using own initiative.
* Ability to build strong relationships across the business.
* Confident and articulate.
* Good diplomacy skills.
* Excellent verbal and written communication skills.
* Experience in leading and working effectively in teams.
* Experience in providing advice and support to senior management.
* Proactive with a high attention to detail.
* Represent IKM’s best interests at all times.
* Computer literacy - Competent in the use of Microsoft Office applications.
What we offer
At IKM our people are important to us, and we strive to provide a first-class employee experience, which includes:
* A fantastic benefits package - private medical insurance, pension scheme, enhanced holiday allowance, employee assistance program, health and wellness options and various salary sacrifice schemes including annual health assessments, car maintenance, tech benefits and cycle to work.
* Career development - We strive to provide an engaging and challenging environment that supports and aligns our employees' career aspirations through continual development.
* Flexible working - We understand people live different lives, we offer the flexibility of hybrid working and hours that suit you and us - let us know your requirements and we'll see how we can make it work.
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