About Coherence
Coherence Neuro (formerly opto.bio) is a fast-growing, venture-backed company pioneering implantable technologies that interface with the human body to address critical unmet medical needs. We're looking for driven individuals who have strong attention to detail and exceptional organisation skills. In this early-stage environment, we seek versatile team members with a hands-on approach and a willingness to learn quickly and adapt. We value diversity and encourage applicants from all backgrounds to join us in our mission.
With a growing team and an exciting mission, we are looking for a highly organised and proactive Front & Back Office Manager to keep our day-to-day operations running smoothly.
About the Role
As our Office Manager, you will be the backbone of our daily operations, ensuring our office and logistics functions run seamlessly. You’ll manage deliveries, oversee office administration, coordinate maintenance, and provide occasional back-office support. This is an exciting opportunity for someone who thrives in a fast-paced, dynamic startup environment and enjoys wearing multiple hats.
Key Responsibilities
* Front Office Management: Oversee office supplies, workspace organisation, and general upkeep to create a productive environment. Serve as the first point of contact for deliveries, visitors, and internal team requests.
* Back Office & Logistics Management: Shipments, deliveries, and inventory tracking to ensure smooth business and R&D operations.
* Building & Facilities Coordination: Handle maintenance contracts, liaise with vendors and landlords, and oversee any necessary office repairs or improvements.
* Administrative Support: Assist with back-office tasks, grant management, HR administration, and vendor management.
* Operational Coordination: Support day-to-day company operations, including event planning, travel arrangements, and internal communications.
* Process Improvement: Identify opportunities to streamline processes and enhance operational efficiency.
About You
* Previous experience in front office, back office, operations, logistics, or administrative roles within a startup or fast-paced environment.
* Highly organised with exceptional multitasking abilities.
* Strong problem-solving skills and the ability to take initiative.
* Excellent communication and interpersonal skills.
* Comfortable working in a hands-on, dynamic setting where priorities may shift rapidly.
* Proficiency in office software (Google Workspace, Microsoft Office) and a willingness to learn new tools.
What We Offer
* A collaborative and fast-moving startup environment.
* The opportunity to work on cutting-edge neurotechnology projects.
* Competitive salary and benefits.
* Growth opportunities within the company.
If you’re ready to take on a diverse role where no two days are the same and want to be part of a groundbreaking company, we’d love to hear from you!