Location: Edinburgh, United Kingdom
Job ID: R0073346
Date Posted: Mar 3, 2025
Segment: Green Energy & Mobility
Business Unit: Hitachi Rail
Company Name: HITACHI RAIL LIMITED
Profession (Job Category): Other
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.
Description
Hitachi Rail is looking for a dedicated and organized Facilities Planner to support our Train Maintenance Centre based in Edinburgh, Craigentinny.
Accountabilities
In this exciting role you will be responsible for planning preventative and corrective maintenance, call outs and repairs. This will include planning around daily operational requirements, contractors, spare parts & materials availability, staff availability and when required access to rolling stock and drivers. This will also include the production of daily, weekly, and monthly reporting and analysis of data from the UK business systems.
Specifically, you will be responsible for the following deliverables:
* The Facilities Planner will be responsible for planning all Infrastructure maintenance and repairs to ensure that the contractual and legal compliance for TMC’s (Train Maintenance Centre) is achieved.
* Responsible for monitoring compliance with the TSA DAC`s and Annex “Major Maintenance and Overhaul” (MMO) plans for each TMC to ensure financial draw down is achieved. Any changes to the MMO need to be recorded, approved and updated in SAP.
* Work closely with TMC Facilities and BA colleagues to ensure all facilities maintenance is undertaken within the required time scales; any deviation must be recorded and brought to the attention of the Local Facility Manager.
* Planning will require working closely with the Operation Teams at the TMC, arranging contractor attendance, spare parts & materials availability, staff availability and if required access to rolling stock and drivers.
* Responsible for producing all reports in line with the contractual requirements to include but not limited to procurement, finance, contractual KPI`s, health, safety and environmental reporting, Daily, weekly, monthly Maintenance due reporting and maintenance undertaken vs maintenance achieved.
* Monitoring of available resource levels to ensure that sufficient resource is available to meet the required demand. Bring any shortfalls in demand to the attention of the Facilities Manager.
* Good and services delivered and received to include GRN to enable automatic payment and re-ordering through the SAP.
* Management of SAP data input to ensure all facilities maintenance and repair work undertaken by the facilities team or contractors is recorded within the SAP system correctly to include recording of time taken and materials used.
* Support any facilities audits from internal Business Assurance and external customers and bodies including the ORR and BSI.
* Delivery of work requirement from SAP for the facilities team and 3rd party contractors. Ensure that all necessary paperwork such as contractor “work package plans” (WPP) and task briefing sheets alongside RAMS have been attached to the job card within SAP for audit purposes.
* Administration of Master Asset and Maintenance Plans in SAP, undertake any changes in periodicities, materials, resource as instructed by the Facilities Manager.
* Ensure that any conflicts/constraints are identified, rescheduling and solutions developed in a timely manner through close liaison with the key stakeholders.
* Identify efficiencies with schedule development processes aimed at optimizing maintenance and process development.
* Collection/preparation/reporting of TMC spend to enable the contractual draw down to be administered by the UK Head of Facilities.
* Administration with regards to the P2P purchasing system including creating and managing PRs, Managing POs, Managing the departmental debit card, Process relevant invoices and GRN procedure.
* Act as SAP super user for the UK Facilities Team including mentoring and training where required.
* Create and manage SAP assets with support from the UK Central SAP Support team.
* SAP Administration to include Functional locations, Assets, Notifications, Work orders, Equipment structures, Task lists, spare parts, Maintenance plans, Maintenance cycles and maintenance instructions.
* To provide assistance in implementing and maintaining departmental records and procedures.
* To assist in the training/induction of new personnel. This includes escorting visitors and contractors around site as required.
* Reactive work - Reactive work input, tracking, close out and reporting. Network Rail fault logging and tracking. Transferring of work arising from external/internal reports to reactive work.
* Administration, access, training and use of 3rd party online portals where required.
* Administration of contractor attendance, maintaining service sheets, tracking relevant documentation and induction where required.
* Support the purchasing and sourcing of spares/materials/services where required including filing and attaching all invoices in the SAP system.
* Capturing the Facilities Team training requirements and liaising with the training department for delivery of training to the team.
* Tracking of the required safety critical and operational briefs and reporting findings to enable the management team.
* Analysis and Reporting - Produce analysis and management reporting to the Head of Facilities to monitor the performance of the assets, service providers and statutory compliance including:
o Statutory compliance – all PPMs and statutory inspections completed on time.
o Supplier performance – In-house and service providers SLAs and KPIs and number of reactive requests.
o Critical spares – Usage of spares and recommendations for critical spares.
o Financial Reporting – Operational and maintenance costs per asset.
o Energy – Cost and consumption of all utilities, monitored against year on year and targets.
o Waste – Cost and waste disposal by waste stream.
o Trend Analysis – Analyse reporting for patterns and trends both negative and positive across all assets and service providers.
o Fuel usage, analysis of data on a weekly/monthly basis and production of reports to show where this is not captured.
* Assist and undertake other duties as instructed by the UK Head of Facilities.
About you
Required Skills/Knowledge
* Excellent written and verbal communication skills, calm and diplomatic under pressure.
* Strong IT skills – typically Word, Outlook, Excel, PowerPoint.
* Team worker, the position holder must be able to interface effectively with all levels of personnel both within and outside the company.
* Good written and verbal communication skills.
* Professional telephone manner and the ability to greet all visitors to the depot in a professional and friendly manner.
Behavioural
* Pragmatic, practical and flexible attitude.
* Able to represent Hitachi in a professional manner at all times.
Desired Skills (not essential)
* Experience working within a Rail maintenance environment.
What we offer
We value the importance of all of our employees. If you would like to join our fantastic organisation you could be entitled to:
* Annual Performance bonus paid on a discretionary basis.
* 25 days holiday.
* Pension scheme with contributions up to 9%.
* Private medical insurance.
* Group Income protection.
* Group Life Insurance.
* Employee Assistance Programme.
We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.
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Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
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