Job Description
Facilities Assistant \n\nAnnual Salary: £26,000 - £29,000\nLocation: London\nJob Type: Full-timeMy client are a well-established Law Firm, seeking a Facilities Assistant to support the smooth operation of our London office. This role involves ensuring Health & Safety compliance and supporting the Administrative Manager. The ideal candidate will be responsible for facilities management, administrative tasks, and Health & Safety initiatives, ensuring efficient office operations.\n\nDay-to-day of the role:\n\nMonitor and maintain the yearly planner, ensuring awareness of upcoming deadlines and facilitating related communication.\nRegularly review and update the Facilities document suite, including fire wardens and office changes.\nAct as a point of contact for on-site maintenance engineers and escort contractors around the premises.\nAttend and take minutes at monthly meetings with the building's landlord and contractor management.\nCoordinate department schedules and assist with office moves, maintaining records of leavers and joiners.\nConduct regular office walkarounds to identify issues and escalate them to the Administrative Manager.\nManage the London Office Space map online and maintain local PDF versions and Compass updates.\nDiarise and follow up on annual services of various office equipment and ensure timely filing of relevant documentation.\nHandle daily administrative tasks such as answering phones, scheduling, organising documents, and updating systems.\nAssist with the layout of furniture for events and provide ad hoc support to the facilities team.\n\nHealth & Safety Responsibilities:\n\nUpdate and deliver Health & Safety induction materials for new starters.\nConduct risk assessments annually with all departments to address safety concerns.\nIdentify and implement cost-saving solutions for ergonomic equipment and maintain the asset register.\nConduct monthly safety walks to identify and mitigate risks.\nMaintain compliance transparency on the Compass Intranet site and conduct bi-annual reviews.\nArrange training and maintain records for DSE, first aiders, fire wardens, and manual handling.\nAct as Fire Marshall and First Aider, with relevant training provided.\n\nRequired Skills & Qualifications:\n\nProven time management skills and the ability to handle a complex, varied workload.\nCalm under pressure with excellent communication and influencing skills.\nAnalytical and problem-solving abilities with keen attention to detail.\nGood knowledge of IT packages and excellent customer service skills.\nExperience in an administrative role, preferably within a similar environment.There is also a strong list of benefits, including but not limited to: Private Health Insurance, Subsidized Gym Membership and more to be discussed.
\n\nIf interested, please press the 'apply' button to forward your CV for review