Location: West London Sector: Offshore & Marine Industry Position: Operations Assistant Salary: £35k - £40k Job Description: We are seeking a highly organised and proactive Operations Assistant to join our dynamic team. The ideal candidate will be responsible for a variety of administrative and operational tasks, ensuring smooth and efficient operations. Key responsibilities include: Creating new projects, quotes, invoices, purchase orders, and adding client and supplier records in the CRM system. Preparing and sending out quotations for clients as directed. Issuing and chasing sales invoices. Communicating with manning agents and freelancers for required manpower and hiring as needed. Arranging international and domestic travel, hotels, visas, and issuing guarantee and visa invitation letters. Liaising with port agents regarding the transfer of personnel and goods to/from vessels/rigs. Liaising with suppliers for the purchase/rent of equipment, tools, and consumables for projects. Issuing purchase orders, organizing shipping, and preparing commercial invoices/packing lists and other required shipping documentation. Keeping track of several overseas engineering and consultancy projects simultaneously. Filing project records to comply with ISO 9001, 14001, 29001, and 45001 standards. Monitoring costs and ensuring all expenses are within budget. Checking personnel certificates and training records to ensure valid certifications, in coordination with the Technical Director. Maintaining office and stationary supplies. Keeping track of petty cash expenses. Checking personnel expenses. Filling in various questionnaires as required. Requirements: Degree holder (preferred but not necessary). Offshore & Marine Industry Experience Highly adventageous Minimum of 2 years of experience in administrative, operations, or logistics roles, preferably in marine, offshore, marine oil and gas, construction, or a similar background. Strong multitasking and organisational skills. Excellent communication skills in English. Team player with good time management skills. Benefits: Health Care Plan (Medical, Dental & Vision) Pension Training & Development opportunities If you are a motivated individual with a passion for operations and logistics, we would love to hear from you. Apply TODAY