Job summary
Please refer to Job Description
Job description
This is an exciting opportunity to join our Directorate Administrative Support Hub (DASH), �providing specialist support to our Psychology Services delivery across Long Term & High Security prisons.� You will be part of a highly innovative staff group at the core of our directorate team. We make full use of available technology such as Teams, SharePoint and Excel to provide high quality services to our geographically dispersed clinical staff. We are looking for someone organised, flexible and dynamic who values making a difference in the workplace. The role will include some travel, site based and remote working
Organisation Level
Delivery -�The jobs at this level will be task focused delivering defined activity or services.�
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.�
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.�
This is a non operational role which may involve contact with prisoners depending on their area of work.�
This role has no line management responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:�
1. Organise, produce and maintain accurate records for area of work
2. Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
3. Complete monitoring returns for area of work
4. Input requisitions on to the finance database and process requisitions for defined area of work
5. Co-ordinate any awareness sessions for area of work
6. Prepare paperwork for checking by manager, conducting initial checks as required
7. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
8. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
9. Collate information relating to relevant Service Delivery Indicators (SDI's)
10. Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Job Descriptions relating to this Group Profile
The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.�
11. Business Administrator : Activity Hub
12. Business Administrator : Business Hub
13. Business Administrator : Equality
14. Business Administrator : Estates
15. Business Administrator : Management Coordinator
16. Business Administrator : Offender Management Hub
17. Business Administrator : People Hub
18. Business Administrator : Programmes
19. Business Administrator : Psychology
20. Business Administrator : Safe Decent and Secure�
21. Business Administrator : Safer Custody
22. Business Administrator : Security Intelligence Collator
23. Business Administrator : Substance Misuse and Drug Strategy
24. Business Administrator : Healthcare
25. Business Administrator : Observation, Categorisation and Allocation (OCA)
26. Business Administrator : Establishment Television Systems
27. Business Administrator: Mobilisation, Transition and Transformation Administration Support
28. Business Administrator: Regional Admin support Wales
29. Business Administrator: Regional Estates Team
30. Business Administrator: Safe Decent and Secure Benchmark
31. Business Administrator: Equality Benchmark
32. Business Administrator: Safer Custody Benchmark
33. Business Administrator: Resettlement Worker Benchmark
34. Business Administrator: OMU Benchmark
35. Business Administrator: Regional Admin Support (North East)
36. Business Administrator: Regime Development
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium�of English or (where specified in Wales) Welsh
Person specification
Please refer to Job Description
Languages
Written and Spoken English
Behaviours
We'll assess you against these behaviours during the selection process:
37. Changing and Improving
38. Communicating and Influencing
39. Delivering at Pace
40. Managing a Quality Service
41. Working Together
Technical skills
We'll assess you against these technical skills during the selection process:
42. Good computer skills and familiarity with Microsoft Office
Benefits
Alongside your salary of �27,040, HM Prison & Probation Service contributes �7,833 towards you being a member of the Civil Service Defined Benefit Pension scheme.
43. Access to learning and development
44. A working environment that supports a range of flexible working options to enhance your work life balance
45. A working culture which encourages inclusion and diversity
46. A with an average employer contribution of 27%
47. Annual Leave
48. Public Holidays
49. Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: