Job Description
Purpose of Role
We are seeking a highly organised and proactive Executive Assistant to support the Operations Manager. The ideal candidate will possess exceptional administrative skills and demonstrate a keen ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of the office and providing high-level support to the Operations Manager.
Responsibilities
* Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
* Prepare and organise documents for meetings, including agendas, presentations, and reports.
* Conduct data entry tasks accurately and efficiently to maintain up-to-date records.
* Handle incoming communications professionally, demonstrating excellent phone etiquette when interacting with clients and senior management
* Assist with office management tasks, ensuring a well-organised and efficient work environment.
* Support financial processes by managing invoices and expenses
* Collaborate with other team members to streamline administrative processes and improve overall office efficiency
Experience
* Proven experience in an Executive Assistant role is essential.
* Strong organisational skills with the ability to prioritise tasks effectively in a fast-paced environment.
* Proficiency in Microsoft & Google applications is required. Experience with Shopify is advantageous.
* Excellent clerical skills with a keen eye for detail in data entry tasks.
* Strong verbal and written communication skills are necessary for effective interaction with team members and external contacts.
* A professional attitude combined with the ability to maintain confidentiality at all times is crucial for this position.
Benefits:
* Competitive salary and potential performance-based bonuses.
* Employee discount on SWAY Hair Extensions products.
* Opportunity for growth and career development.
* Friendly, supportive, and creative work environment.
* Monday to Friday
* Employee Assistance Programme and private healthcare