We are seeking a proactive and organised Office Administrator to manage and oversee the daily operations of our Beauty and Aesthetic Training school. The successful candidate will ensure the smooth running of office activities, maintain efficient administrative systems, and provide support to tutors and various remote teams within the organisation.
Key Responsibilities
1. Administrative Support:
Answer and direct phone calls, emails, and correspondence.
Maintain and update office policies, procedures, and records.
Organise and schedule meetings, appointments, and events.
Scanning Documents.
Maintaining student portfolios.
Enrolling students.
2. Office Management:
Responsible for opening and closing the academy.
Manage academy supplies inventory and place orders as necessary.
Ensure the academy environment is tidy, organised, and well-maintained.
Liaise with suppliers, contractors, and service providers.
Oversee the use and maintenance of office equipment.
3. Data Management:
Maintain accurate records of office expenses and manage petty cash.
Manage models coming in for treatments and taking appointments.
Update and manage databases and filing systems.
Ensure compliance with data protection and confidentiality requirements.
4. Team Support:
Provide administrative assistance to staff members and management.
Assist in student onboarding including preparing induction materials.
5. Other Duties:
Handle incoming and outgoing post and deliveries.
Contribute to ad hoc projects and initiatives.
Skills and Qualifications
1. Essential:
Proven experience in an administrative or office management role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organisational and multitasking skills.
Excellent written and verbal communication skills.
Attention to detail and a high level of accuracy.
Positive personality and attitude; ability to think outside the box; flexible with working hours, hours can change subject to course schedule; holidays to be taken during term time.
2. Desirable:
Knowledge of Google Drive, Microsoft Word, Excel, CRM or accounting software.
Understanding of basic bookkeeping and financial processes.
Experience in event planning or project management.
Personal Attributes
1. Professional and approachable demeanour.
2. Ability to work independently and as part of a team.
3. Resourceful, with a solution-focused mindset.
4. Discretion and confidentiality in handling sensitive information.
5. Ability to work in a stressful environment.
Salary
Starting from £25k depending on experience.
How to Apply
To apply for this position, please submit your CV and a cover letter outlining your suitability for the role.
Experience: Required
Languages: English – Advanced
Employment: Full-time
Schedule: Monday to Friday 9am to 6pm
Salary: from £25,000 yearly
About Beautiful World Training Academy
In a nutshell, we are an independent Aesthetic/Beauty Training Academy based in Hounslow/Whitton near Twickenham. Our training academy is currently offering a combination of vocational training courses including CPD.
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