Wirral University Teaching Hospitals NHS Trust
An opportunity has arisen for a procurement & invoicing co-ordinator in the procurement and Homecare team based at Clatterbridge. We are looking for an enthusiastic, efficient and organised individual with experience of working in pharmacy.
The postholder will be responsible for purchasing medicines for use throughout Wirral University Teaching Hospital NHS Foundation Trust (WUTH) and for external customers under service level agreements.
They will ensure a cost effective and timely supply of medicines in accordance with Good Distribution Practice (GDP) guidelines and NHS medicine procurement contracts.
The successful candidate must also be able to demonstrate good communication and interpersonal skills, as they will be working within a busy team and will be communicating with a variety of professionals across the Trust.
Full training will be provided.
Main duties of the job
1. Responsible for the ordering of medicines and other pharmaceutical-related commodities from external suppliers for Wirral NHS Trust ensuring adequate stock is ordered.
2. Responsible for the receipt and delivery of medicines onto the JAC pharmacy computer stock control system ensuring a high level of accuracy.
3. Ensure that all invoices are passed for payment and all price discrepancies are investigated and resolved including Homecare.
4. Investigate "manufacturing delay" reports and identify and source emergency stock from alternative suppliers.
5. Ensure immediate action is taken in the event of a Drug Recall ensuring that all appropriate departments are communicated within appropriate timescales depending on the urgency.
6. Liaise with external suppliers regarding drug supply, discrepancies and invoice queries to ensure that an effective and efficient service is maintained.
About us
Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.
We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.
We have approximately 855 beds trust-wide and our financial turnover is in excess of £337m.
The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.
Job responsibilities
Please see attached Job Description for further information about the Procurement & Invoicing Co-ordinator position available at WUTH.
Person Specification
Qualifications, Specific Experience & Training
* NVQ 3 (Pharmaceutical Services) or equivalent experience in procurement and invoicing
* ECDL
* Excellent keyboard skills
* Proven record of at least 18 months work experience (1 year if degree entry)
* Purchasing/Invoicing experience
* Education and training of staff
* Understanding of procurement methods
* Adherence to and implementation of procedures
* Working in a Pharmacy Department
* Experience with JAC
Knowledge and Skills
* Perform basic mathematical calculations in relation to work
* Use initiative
* Good oral & written communication skills
* Organise & prioritise workload
* Self motivated
* Able to multi-task
* Work independently on designated tasks
Personal Attributes
* Enthusiasm for the position
* Lead by example
* Methodical with attention to detail
* Friendly, empathetic and reliable team worker able to relate to all grades of staff
* Ability to cope well within a busy environment
* Conscientious and reliable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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