Job summary Do you want to make a difference to our patients and families? Do you thrive in a fast-paced environment? If so, we would love to hear from you. We are seeking an enthusiastic, motivated, and flexible individual to join our Temporary Staffing Team as Temporary Resourcing administrator providing an advisory service to managers across the organisation. Main duties of the job You will ensure the timely and accurate management of all temporary staffing request andprovide a full recruitment process for all staff groups for temporary staffing. You will provide a comprehensive temporary resourcing service to the organisation ensuring the timely and accurate administration of all temporary resourcing requirements, including the maintenance of all appropriate systems. About us Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service ( SCS) is essential for us to support our wider transformation programme. This vacancy is part of the SCS Division. Our vision is: Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer. Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts. Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities. Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. Improve learning and development opportunities and sharing best practice, upskilling both Trusts. Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing. Build resilience for individuals and our teams. The SCS is delivered across IWT or PHU, you may be based at either and may be required to undertake business travel between sites. Date posted 02 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year Contract Permanent Working pattern Full-time Reference number REF1413J Job locations St Mary's Hospital. Parkhurst Road Newport PO30 5TG Job description Job responsibilities This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Location : St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight,PO30 5TG Salary : Band 3 £24,625 - £25,674 per annum Position Type : Permanent, Full time, 37.5 hours per week Key Responsibilities : Liaise with relevant line managers to ensure that all necessary documentation has been received in relation to any temporary staffing campaign. Provide advice and guidance to managers and applicants in all aspects of the temporary recruitment process in line with the agreed policies and procedures. Contact doctors with induction information and organise personal files/induction packs. Provide support to the Senior Resourcing Officer in the administration of all temporary resourcing activities. To respond to staff or manager enquiries by e-mail or phone, prioritise correspondence, e-mails and enquiries/queries. To compose and produce general correspondence and reports, as directed, ensuring presentation and lay out of documents conforms to the Trusts corporate image. Deal effectively with payroll related queries from temporary workers. Answer all incoming calls to the temporary resourcing team in a timely, polite and professional manner. Ensuring external and internal problems/complaints, including flexible worker performance issues are handled appropriately and politely, referring onto the Team Leader / Temporary Staffing Manager as appropriate. To ensure that appropriate information regarding hospital living accommodation is made available to all temporary staff and new appointments. Review temporary recruitment paperwork for compliance with relevant legislation e.g. equality and provide advice and guidance to managers on necessary changes, escalating as appropriate. Work to achieve deadlines for temporary recruitment and requests with managers being mindful of capacity of department to support ID and right to work checking. Provide advice on terms and conditions of temporary resourcing. e.g. NHS Agency Controls and Procurement. Produce appointment letters and temporary agreements in accordance with agreed and statutory timescales. Responsible for ensuring the scheduling of all mandatory training for all bank workers. Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment. Keep up to date with changes to the authorised signatory list to ensure the appropriate approval of contractual change documentation. Ensure that paperwork has been correctly authorised and that omissions and inaccuracies are corrected by the appropriate manager before input is carried out. Please note this position has also been advertised on the Isle of Wight NHS Trust's jobs page. if you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. For further information please refer to the enclosed Job Description and S ingle Corporate Service Summary Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview. Job description Job responsibilities This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System Organisations within scope are as follows: Hampshire and Isle of Wight Integrated Care Board Southern Health Foundation Trust Portsmouth Hospitals University NHS Trust University Hospital Southampton Solent NHS Trust South Central Ambulance Service Isle of Wight NHS Trust Hampshire Hospitals Location : St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight,PO30 5TG Salary : Band 3 £24,625 - £25,674 per annum Position Type : Permanent, Full time, 37.5 hours per week Key Responsibilities : Liaise with relevant line managers to ensure that all necessary documentation has been received in relation to any temporary staffing campaign. Provide advice and guidance to managers and applicants in all aspects of the temporary recruitment process in line with the agreed policies and procedures. Contact doctors with induction information and organise personal files/induction packs. Provide support to the Senior Resourcing Officer in the administration of all temporary resourcing activities. To respond to staff or manager enquiries by e-mail or phone, prioritise correspondence, e-mails and enquiries/queries. To compose and produce general correspondence and reports, as directed, ensuring presentation and lay out of documents conforms to the Trusts corporate image. Deal effectively with payroll related queries from temporary workers. Answer all incoming calls to the temporary resourcing team in a timely, polite and professional manner. Ensuring external and internal problems/complaints, including flexible worker performance issues are handled appropriately and politely, referring onto the Team Leader / Temporary Staffing Manager as appropriate. To ensure that appropriate information regarding hospital living accommodation is made available to all temporary staff and new appointments. Review temporary recruitment paperwork for compliance with relevant legislation e.g. equality and provide advice and guidance to managers on necessary changes, escalating as appropriate. Work to achieve deadlines for temporary recruitment and requests with managers being mindful of capacity of department to support ID and right to work checking. Provide advice on terms and conditions of temporary resourcing. e.g. NHS Agency Controls and Procurement. Produce appointment letters and temporary agreements in accordance with agreed and statutory timescales. Responsible for ensuring the scheduling of all mandatory training for all bank workers. Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment. Keep up to date with changes to the authorised signatory list to ensure the appropriate approval of contractual change documentation. Ensure that paperwork has been correctly authorised and that omissions and inaccuracies are corrected by the appropriate manager before input is carried out. Please note this position has also been advertised on the Isle of Wight NHS Trust's jobs page. if you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications. For further information please refer to the enclosed Job Description and S ingle Corporate Service Summary Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview. Person Specification Qualifications Essential NVQ Level 3 in Business Administration or equivalent experience Experience Essential Experience of working in a busy office environment. Experience of effectively using paper and electronic filing systems. Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft office. Knowledge Essential High standard of computer literacy with good keyboard skills. Ability to communicate effectively by telephone, particularly in giving instruction on the use of systems. Ability to communicate effectively in person, dealing with callers to the department who may be distressed and / or upset. Ability to communicate effectively in writing. Person Specification Qualifications Essential NVQ Level 3 in Business Administration or equivalent experience Experience Essential Experience of working in a busy office environment. Experience of effectively using paper and electronic filing systems. Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft office. Knowledge Essential High standard of computer literacy with good keyboard skills. Ability to communicate effectively by telephone, particularly in giving instruction on the use of systems. Ability to communicate effectively in person, dealing with callers to the department who may be distressed and / or upset. Ability to communicate effectively in writing. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Portsmouth Hospitals University NHS Trust Address St Mary's Hospital. Parkhurst Road Newport PO30 5TG Employer's website https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)