We are representing an established Production company based in Stone, in the heart of Staffordshire, which is looking to expand its current team. We are seeking a Production Administration Assistant responsible for providing administrative support to the Production team. The role is office-based within a busy Production Admin department.
Principal areas of Responsibility
1. Raising delivery notes:
o Ensure accurate delivery notes are raised from information supplied by Production.
o Use correct format of delivery note, often customer-supplied.
2. Booking in deliveries with customers:
o Liaise with customers/delivery points to obtain delivery slots.
o Supply accurate pallet information.
3. Proof of delivery:
o Obtain and send signed delivery notes to customers in a timely manner.
o Create POD reports from courier information.
4. External carriers:
o Load jobs onto the overnight and next-day carriers' web portals.
o Book international deliveries through web portals.
o Print carrier labels and liaise with couriers on collection/delivery times.
o Handle carrier-related issues and check/pass invoices.
5. Goods in receipting:
o Check delivery notes against purchase orders.
o Receipt deliveries onto the MIS system.
o Notify relevant personnel of shortages.
6. Incoming delivery reports:
o Distribute daily incoming materials reports.
7. Purchase orders:
o Prepare and send purchase orders to suppliers.
8. Label/packing schedule production:
o Create packing schedules based on supplied information.
o Print bespoke labels as required.
9. Production Samples:
o Ensure production samples are packed and delivered in coordination with the Hand Assembly department.
Qualifications / Experience
The ideal candidate will:
* Have experience communicating with suppliers and customers.
* Be capable of careful analysis and logical decision-making.
* Possess good IT skills.
* Be accustomed to working in a busy production environment.
* Have some experience in planning/scheduling.
Package
Salary commensurate with experience. Benefits include a company pension scheme.
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