Finance Manager required for leading East Surrey Charity
About Our Client
The post holder is responsible for leading the transaction team including accounts payable, income receivable and banking transactions ensuring quality control over the financial transactions and financial reporting of the organisation. Responsible for month end financial ledger close, monthly and quarterly tax returns and preparing specific notes to the Group Statement of Accounts. The post holder will work collaboratively as part of the Finance Control, Accounting & Transactions Team to develop and deliver customer-based processes for the wider business and contribute to team planning and development.
Job Description
1. Ensure staff are trained and developed, have regular one to ones, appraisals and a personal development plan.
2. Day to day line management of team to deliver responsibilities in a consistent, qualitative and timely manner, focusing on business needs and value for money.
3. Embed a culture of development and continuous improvement.
4. Set up and manage the month end close process and timetable for the organisation and subsidiaries.
5. Lead the monthly and quarterly reconciliation process, assigning responsible persons for all reconciliations and ensuring they understand requirements.
6. Set detailed processes for system journal types, processing and approval.
7. Responsible for completion of tax returns (VAT, CIS, corporation tax).
8. Set procedures for the correct treatment and accounting for tax on all transactions.
9. Prepare trial balance for income and expenditure and balance sheet accounts for draft monthly, quarterly, and annual accounts.
10. Prepare draft notes to the statement of accounts, including debtors, creditors, and analysis of income and expenditure from social housing lettings.
11. Prepare working papers for the statements and notes for the annual statement of accounts for external audit and liaise with external audit on their requirements.
12. Set arrangements for processing and approval of transactions on bank accounts.
13. Ensure all users are trained and understand the process for all bank transactions.
14. Management of bank accounts/new accounts and keeping the bank mandate up to date.
15. Set procedures, process, and oversee the day-to-day operation of accounts payable, accounts receivable, utilities, rent allocation and banking allocations ensuring transactions are entered correctly.
16. Lead the team to deliver the transactions function.
17. Manage the performance of the team and seek feedback from the business to meet SLA and continually improve the efficiency and effectiveness of the function.
18. Ensure all purchase invoices are paid in a timely manner.
19. Ensure all supplier queries are dealt with in a timely manner.
20. Carry out monthly review on the Aged Creditors, ensuring any debit balances are dealt with promptly.
21. Oversee processes for all payments.
22. Ensure all sales invoices are issued in a timely manner.
23. Monthly review of all aged debtors to ensure all balances are chased in a timely manner, managing the credit control of the organisation's debts.
24. Ensure that transactions and other rental records are accurately recorded and reconciled between housing management and financial systems, including monthly reconciliations of BACS and Housing Benefits files.
The Successful Applicant
1. CCAB qualified.
2. Leading and developing a team.
3. Transaction management including accounts payable, supplier and customer relations.
4. Corporation tax and partial-exemption VAT.
5. Day-to-day banking management.
6. Not for profit/housing SORP.
7. Commercial debt management.
8. VAT for property development schemes.
What's on Offer
1. Hybrid working - 3 days at home, 2 days in the office.
2. Generous pension - 10% employer contributions.
3. Health cash plan.
4. Gym membership.
5. Free parking.
6. 25 days holiday.
7. Cycle to work scheme.
8. Dental insurance plan.
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