We are currently looking to recruit an additional team member to join our Administration/Reception team in Edinburgh. The team are a vital part of the day to day running of the office. Both positions work alongside each other with the Administration Assistant providing cover to Reception when needed during lunch periods and any annual leave.
The ideal applicant will have the ability to work well as part of a team within a busy environment, exceptional people skills and have confidence engaging with clients and colleagues. A professional and attentive manner with excellent organisational skills.
Key Responsibilities
* Carry out filing for Fee Earners and Partners including opening new files and ensuring that files are kept up to date.
* Process finished files for closure.
* Assist with uploading client identification using company databases where appropriate.
* To be responsible for opening all incoming post and processing all outgoing post.
* Assist with local deliveries to Court and banking.
* Provide relief cover for Reception. Preparing and arranging refreshments and catering for client meetings.
* Answer and direct phone calls in a polite and timely manner.
* Welcome visitors/clients in a warm and friendly manner, and answer any questions they may have.
* Maintain the Reception area and all common areas in a clean and tidy manner at all times.
* Keep detailed and accurate records of visitors to the office.
* Receive deliveries and distribute accordingly.
* Operate standard office equipment on a regular basis, including copy machine and computer.
* Deal with copying of clients relevant ID.
Skills and Knowledge
* Good organisational skills.
* Self-motivated individual with strong interpersonal and communication skills.
* Good knowledge of Microsoft Office.
* Comfortable with multi-tasking and prioritising tasks without guidance.
* Able to work well within a very busy environment.
* Strong telephone skills.
Other Duties
There may be the requirement to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations would not of themselves justify the re-evaluation of a post. In cases, however, where a permanent and substantial change in the nature of the duties and responsibilities of a post occurs consistent with a higher level of responsibility, then the post would be eligible for re-evaluation.
Benefits
* Private medical insurance.
* Employee assistance programme.
* Hybrid working of 3 days in the office per week.
* Early birthday finish.
* Buy/sell holidays up to 5 days per year.
* Death in service benefit of 4x salary.
* Enhanced paid leave.
* Discounted legal fees.
* One day paid volunteering per year.
About us:
* A top-ranked Scottish law firm.
* Chambers UK Top Ranked.
* Legal 500 Leading Firm.
* UK200Group.
* Legus International Network.
* Rapidly expanding firm with future growth ambition.
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