Job Summary:
The Office Manager / Personal Assistant (PA) will play a critical role in managing daily office operations and providing administrative support to the CEO. The successful
candidate will handle a wide range of administrative, logistical, and operational tasks to ensure efficient office management and the smooth functioning of the executive team. You will be a key point of contact for internal and external stakeholders, contributing to the overall productivity of the company. My Client is a Leading HVAC manufacturing Company offering a wide range of Products to a large clientele.
Key Responsibilities:
Office Management:
* Oversee day-to-day office operations to ensure efficiency and productivity.
* Manage office supplies, equipment, and maintenance, ensuring smooth functioning.
* Coordinate with vendors, contractors, and service providers for facility management (repairs, HVAC equipment, etc.).
* Ensure compliance with health and safety regulations within the office environment.
* Organise and manage office files, records, and documentation (both physical and digital).
* Handle incoming and outgoing mail, courier services, and deliveries.
* Supervise office support staff, such as receptionists or administrative assistants.
Personal Assistant to CEO / Senior Management:
* Provide comprehensive administrative support to the CEO and other senior managers.
* Manage executive calendars, schedule appointments, meetings, and conferences.
* Prepare meeting agendas, presentations, and minutes, as well as track follow-up tasks.
* Coordinate travel arrangements, including booking flights, accommodations, and transportation.
* Handle confidential and sensitive information with discretion.
* Act as a liaison between the CEO and internal/external stakeholders, including clients, suppliers, and partners.
* Assist in preparing reports, presentations, and correspondence on behalf of the CEO.
* Support in planning and coordinating company events, team meetings, and training sessions.
Required Qualifications s Skills:
* Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role.
* Strong organizational skills with the ability to multitask and prioritize effectively.
* Excellent written and verbal communication skills.
* Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
* Ability to work independently and as part of a team in a fast-paced environment.
* High attention to detail, especially when handling financial data and confidential information.
* Strong interpersonal skills and a professional demeanor.
* Ability to manage multiple projects and deadlines.