Responsible To: Head of Employees Relations Direct Reports: 0 Key Relationships: Operations Team and Support Services Office, Head Housekeepers Job Overview: The HR Administrator provided comprehensive administrative support to the Head of Employee Relations, ensuring thee smooth operations of HR functions. This role manages all aspects of HR administrations, including maintaining staff records, conduction compliance checks, and preparing reports. As the initial point of contact for the HR department, the HR Administrator facilitates efficient communication and escalates concerns to the appropriate managers when necessary. This is a remote role on a temporary 6-months contract, requiring strong self-motivation, organisational skills, and ability to work independently with minimum supervision while maintaining effective communication with the team members and stakeholders. The role provides an excellent opportunity to gain valuable experience and develop a career in Human Resources. Job Description Key Responsibilities Manage and maintain Hotelcare personnel records Administer HR – related documentation, such as contracts of employment Ensure the relevant HR database is up to date, accurate and complies with legislation Help with audits and ensure HR practices align with internal and external regulations. Compliance checks Serve as a point of contact for employees regarding HR-related queries, concerns, and issues. Assist with the coordination of training sessions and development programs for employees. Supervise welfare checks, risk assessments (young and medical) and investigations for new starters Issuing of leavers references and confirmation of employment letters Support with TUPE IN hotels’ documents Managing the HR inbox and distributing accordingly. General administration support for any ad-hoc tasks and projects. Person specification Experience Work experience in an HR Administration role and understanding of HR processes Experience with HR software’s Skills and knowledge Knowledge of HR practices, employment laws Strong administration skills The ability to work as part of a Team The ability to work accurately, with attention to detail Familiarity with business software’s such as Microsoft Office Effective written, verbal and presentation skills Flexibility and willingness to learn A ‘Can Do’ attitude Adapt to change with the needs of the organisation Demonstrated HotelCare behaviours of professionalism and people skills Ability to prioritise and multi-task Self-motivated, self-aware and demonstrates personal accountability Ability to work confidentially and with integrity Flexibility You may be required to work different and/or additional hours of work (from those to which you have been previously notified in respect of any period) and carry out additional reasonable tasks to meet the needs of the Company and their clients.