Our engineering client has an exciting opportunity for a Assistant HR Manager to join its team. This role will support the HR Manager across all areas. This is an onsite role, working hours Monday-Friday 08:30 – 17:00.
Job Purpose:
To support the HR Manager in all HR-related tasks and deputise in their absence, with the intention of progressing into the HR Manager’s role as part of the company’s HR succession plan.
Key Responsibilities and Accountabilities:
Recruitment and Selection:
* Drafting job adverts and descriptions in consultation with hiring managers.
* Advertising vacancies both internally (via noticeboards) and externally (via job boards).
* Communicating with agency representatives when necessary (via phone and email).
* Reviewing CVs and application forms and distributing them to hiring managers.
* Arranging interviews with candidates and liaising with agency representatives as needed.
* Reviewing and developing effective recruitment strategies, reporting recruitment statistics to Directors, and providing metrics to demonstrate success or offer alternative recruitment solutions to the Senior Team.
New Starter Process:
* Generating and distributing starter paperwork (via email or post).
* Processing new starter paperwork in collaboration with the HR team, supporting the HR Apprentice when needed, and calculating annual holiday entitlements.
* Updating the HRIS for all new starters.
* Ensuring references are obtained for all new starters.
* Coordinating and delivering induction processes for all new employees.
Administration:
* Managing administration related to staff employment.
* Maintaining employment and training records for all employees in compliance with GDPR, ensuring accuracy and regular updates in Simply Personnel.
* Assisting the HR Manager in generating employment data for managerial use.
* Organising staff welfare-related events as required.
* Researching, evaluating, and suggesting staff incentives that benefit both employees and the company.
* Identifying and recommending process improvement opportunities to enhance efficiency within the HR team, in consultation with the HR Manager.
Systems Maintenance:
* Maintaining accurate employee records within HR databases and clocking systems.
* Liaising with internal and external technical support to ensure systems run correctly.
* Generating reports from HR databases and creating bespoke reports as needed.
People Management:
* Assisting managers with grievance and disciplinary hearings and any resulting dismissals or follow-up actions, in consultation with NatWest Mentor, and generating required paperwork.
* Advising managers on HR and people-related issues.
* Providing HR data and updates for the HR Manager to liaise with Directors on HR matters.
* Training and mentoring new starters in the HR department.
* Supporting the development of the HR Apprentice.
Candidate Experience Required:
* Educational Background: CIPD Level 5 qualification or qualified by experience
* Experience in HR: Proven experience in an HR role, preferably with exposure to recruitment, onboarding, HR administration, and employee relations.
* Technical Proficiency: Experience using HRIS systems (e.g., Simply Personnel would be ideal} and generating reports. Competence in Microsoft Office applications, particularly Excel, Word, and Outlook.
* Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with employees, managers, and external stakeholders.
* Knowledge of Employment Law: Familiarity with employment law and HR best practices to assist in grievance and disciplinary procedures.
* Organisational Skills: Strong ability to multitask, prioritise workload, and meet deadlines in a fast-paced environment.
* Process Improvement: Experience identifying and implementing process improvements within an HR context is advantageous.
* Mentorship/Leadership: Experience training or mentoring team members is a plus.
* Attention to Detail: Strong attention to detail, particularly in handling sensitive employee data and compliance with GDPR.