Please note that this job description is subject to change - the draft is currently being finalised by the client
About the Role
We are looking for an outstanding Executive Assistant to support the founders of a newly established
private equity firm in Mayfair. As the first EA to join the team, this is a vital hire, offering the
opportunity to shape processes and requires someone who can support all functions and
operations of the company as they are being implemented. With a current team of six and ambitious
growth plans over the next 12 months, this role will evolve alongside the business. It’s an exciting
opportunity to join at a pivotal moment.
Responsibilities:
* Executive Support: Manage complex diaries, coordinate schedules, and oversee seamless
* communication for the founders
* Travel management: Organise global travel, including logistics and related travel
* administration
* Operational setup: Work closely with the CFO to implement and manage operational and
* finance systems, processes and policies.
* Office Management: Oversee the day-to-day running of the new office, including supplier
* management, facilities, and ensuring a professional working environment
* HR Support: Assist with onboarding new hires and related administration
* Administrative Tasks: Prepare correspondence, manage expenses, and other
* administrative tasks to ensure the smooth functioning of the business
* Confidential matters: Manage sensitive information with discretion and trustworthiness
* Personal Administration: Provide ad hoc personal support as required
* Future Growth: Opportunity to expand responsibilities, including managing administrative
* staff as the team grows
Requirements
* Experience: Proven track record as an Executive Assistant, ideally in private equity, finance,
* or a private family office environment
* Leadership Support: Experience working closely with founders or C-Suite executives
* Flexibility: Ability to adapt hybrid working and provide support outside of typical office
* hours when required