Job Title
Procure to Pay Associate (Purchase Ledger / Accounts Payable)
About the Role
We're seeking a talented Accounts Payable Associate to join our team. As a key member of our Procure to Pay (PTP) team, you will be responsible for the day-to-day processing of invoices, payments, query management, reporting and other AP related tasks.
Key Responsibilities
* Perform invoice processing with corresponding purchase orders and delivery receipts
* Process Non-PO invoices arising through Non-PO expenses e.g., utilities, rent, tax payments, etc.
* Perform Credit or Refund Processing
* Perform Accounts Payable reporting and reconciliations
Payments
* Perform standard and ad-hoc payment processing activities, including processing and completing credit notes
* Prepare payment run, identifying invoices for payment, determining the invoices excluded from payment, analysing parked invoices, and determining the date which invoices should be paid
* Ensure all controls and governance requirements are fulfilled and appropriate evidence is retained
* Ensure payment runs are completed in a timely manner
* Resolve issues arising from the payments process
* Update supplier financing portal in a timely manner to ensure supplier agreements are adhered to
Query Resolution
* Lets on resolving any queries or discrepancies related to purchase orders, such as pricing discrepancies, quantity changes, or late deliveries
* Lets on resolving queries and issues related to the settlement of purchase invoices in line with payment terms, or contractual obligations
* Resolve escalations from internal customers and respond to supplier enquiries, ensuring issue and error resolution in line with agreed SLAs
* Correspond with Team Leaders if further escalation on queries is required
Audit and Internal Controls
* Support internal and external audits as required
* Adhere to all documented procedures, internal controls, governance and policy requirements at all times
* Prepare reports on Accounts Payable data, KPIs, aged payables, and cash flow projections and share with the PTP Team Leader
Communication and Change Management
* Offer support to team members (where necessary), and actively contributes to collaborative and high-performing team culture
* Identify continuous improvement opportunities based on role accountabilities
* Cultivate effective relationships with key stakeholders and suppliers
* Engage with the PTP Team Leader and Manager on PTP-related updates, issues, progress, and challenges
About You
Ideal candidates will have previous experience within a similar role and a sound understanding of the end-to-end PTP process – a history of working with ERP systems, specifically with SAP S/4 HANA would be highly desirable.
Strong written and verbal communication skills, an excellent service delivery attitude, attention to detail, proficiency of the use of Microsoft Office products and the ability to manage time effectively to meet tight deadlines whilst managing multiple tasks – will all be key.
If you have a strong understanding of accounting concepts and/or are currently undergoing professional accounting qualification (e.g., AAT/ACA/ACCA/CIMA) this could be the perfect role for you. You might by working as a Procure to Pay Administrator, Purchase Ledger Clerk, Accounts Assistant or be looking to start your career in finance with previous administration experience.
What We Offer
* A stakeholder pension scheme
* Personal accident Insurance
* Free independent mortgage advice
* Employee assistance programme
* A range of voluntary benefits
* Holiday purchase scheme
* Additional life assurance
* Dental & hospital cash plans
* Discounted tutoring for children
* Access to financial learning tools
* Affordable loans via your salary
* Proud to be and loyal service awards.