Job summary The Whalebridge Group operates three GP practice in Swindon, and they wish to recruit a personal assistant to their senior management team. The successful candidate will be well organised and IT literate. The role will involve communicating with colleagues and other agencies, so good verbal and written communication is essential. Main duties of the job We are looking for someone with excellent communication skills and a commitment to working as part of a strong and effective team. About us The Whalebridge Group is looking for a PA to join their team, to work at Sparcells Surgery, but possibly to cover 3 sites within Swindon. Ideally the successful candidate will have previous experience. The role is full time. Date posted 17 April 2025 Pay scheme Other Salary £24,071 a year Contract Permanent Working pattern Full-time Reference number A5768-25-0005 Job locations Sparcells Surgery Midwinter Close Peatmoor Swindon SN5 5AN Job description Job responsibilities MAIN ROLE AND PURPOSE OF THE POST The PA to the senior management team will: Assist with the smooth running of the management team. Provide a discrete and confidential service. Carry out tasks on behalf of the senior managers. Liaise with staff or external agencies as required. MAIN RESPONSIBILITIES To work closely with the Senior Management Team providing support to a range of activities as necessary. Produce letters, documents and spreadsheets as required and to a high standard of accuracy. To manage the senior management email account and ensure that messages are prioritised, and appropriate deadlines are added. Provide diary management to the senior managers. Distribute information to the practice team as necessary. To collect information and present it in an appropriate format, to given deadlines. To develop and maintain an accurate, robust and current electronic filing system. To organise meetings including preparing agendas, distributing papers and inviting attendees. At the meeting they will take notes and subsequently prepare and distribute minutes. To organise/assist in the planning of practice events, including preparation of content and booking of suitable venues. The senior managers work from three sites and the PA will be required to work from all sites as required. Job description Job responsibilities MAIN ROLE AND PURPOSE OF THE POST The PA to the senior management team will: Assist with the smooth running of the management team. Provide a discrete and confidential service. Carry out tasks on behalf of the senior managers. Liaise with staff or external agencies as required. MAIN RESPONSIBILITIES To work closely with the Senior Management Team providing support to a range of activities as necessary. Produce letters, documents and spreadsheets as required and to a high standard of accuracy. To manage the senior management email account and ensure that messages are prioritised, and appropriate deadlines are added. Provide diary management to the senior managers. Distribute information to the practice team as necessary. To collect information and present it in an appropriate format, to given deadlines. To develop and maintain an accurate, robust and current electronic filing system. To organise meetings including preparing agendas, distributing papers and inviting attendees. At the meeting they will take notes and subsequently prepare and distribute minutes. To organise/assist in the planning of practice events, including preparation of content and booking of suitable venues. The senior managers work from three sites and the PA will be required to work from all sites as required. Person Specification Qualifications Essential Received a basic education. English Language GCSE at grade C or above or equivalent. Desirable Hold ECDL or other IT qualification Experience Essential Excellent keyboard skills. Experience of working with Microsoft Office. Experience of managing an e-mail accounts and diaries. Have excellent spelling and grammar. Have understanding of the requirements for organising a meeting. Have knowledge of GDPR and Data Protection legislation. Be discreet and able to work with confidential information. Have excellent written and verbal communication skills. Be flexible and able to adapt to change. Be able to prioritise their workload and work autonomously to achieve deadlines. Demonstrate excellent attention to detail. Have worked as a PA. Desirable Experience of SystmOne. Have worked in a health setting. Person Specification Qualifications Essential Received a basic education. English Language GCSE at grade C or above or equivalent. Desirable Hold ECDL or other IT qualification Experience Essential Excellent keyboard skills. Experience of working with Microsoft Office. Experience of managing an e-mail accounts and diaries. Have excellent spelling and grammar. Have understanding of the requirements for organising a meeting. Have knowledge of GDPR and Data Protection legislation. Be discreet and able to work with confidential information. Have excellent written and verbal communication skills. Be flexible and able to adapt to change. Be able to prioritise their workload and work autonomously to achieve deadlines. Demonstrate excellent attention to detail. Have worked as a PA. Desirable Experience of SystmOne. Have worked in a health setting. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name The Whalebridge Practice Address Sparcells Surgery Midwinter Close Peatmoor Swindon SN5 5AN Employer's website https://www.sparcells-surgery.co.uk/ (Opens in a new tab)