Job Summary
We are a dynamic and innovative Medical Illustration Service of 43 staff, dedicated to providing high-quality clinical photography, PR photography, video, ophthalmic imaging, design, patient information, clinical forms, and staff portrait photography.
We are seeking a proactive and supportive Office Manager to join our team and ensure smooth operations within our service.
What We Are Looking For:
1. Proven experience in office management or a similar role.
2. Excellent organisational and time-management skills.
3. Strong communication and interpersonal skills.
4. Ability to handle multiple tasks and prioritise effectively.
5. Proficiency in Microsoft Office Suite and other relevant software.
6. Experience in a medical or healthcare setting is a plus.
7. Experience at a supervisory/senior secretary/administrator level in a healthcare environment.
8. Appropriate typing/IT qualification or equivalent.
Main Duties of the Job:
1. Support the management team with diary management and meeting planning.
2. Take minutes of meetings and ensure accurate documentation.
3. Coordinate photography bookings for clinical, PR, and staff portrait photography.
4. Book and send patient appointments and facilitate requests for images.
5. Manage salaries and wages, ensuring timely and accurate processing.
6. Oversee attendance management and provide reception cover during absences.
7. Line management.
8. Plan and conduct 1:1s and appraisals for team members.
9. Assist in recruitment and undertake recruitment administration.
10. Ensure clinical correspondence and administrative tasks are maintained to meet internal and national standards/targets.
11. Implement and reinforce Trust and departmental policies, protocols, and procedures.
12. Provide non-clinical advice and information to colleagues, patients, and their families.
13. Ensure compliance with Health & Safety, Data Protection, and confidentiality.
14. Facilitate document management on Q-pulse (document management system).
Why Join Us:
1. Be part of a supportive and innovative team.
2. Opportunity to make a meaningful impact in the healthcare sector.
3. Competitive salary and benefits package.
4. Professional development and growth opportunities.
If you are a positive, collaborative, and proactive individual looking to make a difference, we would love to hear from you. Apply now to join our team and help us continue to provide exceptional services.
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