The Estates and Facilities Department covers a very large and diverse range of duties. As Senior Administrator you would interact closely with many stakeholder groups on a wide range of matters. You will work as part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling colleagues across the organisation to carry out their duties efficiently and effectively.
We are looking for someone with a keen interest in facilities or contract management support preferably from within an administration environment, who has previously supported with managing areas such as reception and is keen to develop further in this arena.
Main duties of the job
* You will be responsible for administering the effective and efficient delivery of a comprehensive Estates and Facilities service, including the provision of local site services and co-ordination of a range of external suppliers and contractors.
* You will be responsible for administration of statutory compliance for the sites under our control to include but not limited to, Asbestos, Water management, Fire Safety and Maintenance.
* You will identify needs and requirements in addressing raised concerns and audit findings and support the E&F Team and contractors whilst maintaining suitable and sufficient records for statutory compliance purposes.
* You will be responsible for the effective leadership and supervision of the Facilities Administrators.
* In the absence of the Estates and Facilities Manager and Deputy, you will act as the point of contact for resolving issues brought to your attention by internal and external contacts such as employees, donors, members of the public, contractors and suppliers.
You will be required to travel and spend time away from base when the need arises (with prior notice).
About us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary - donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
Job description
Working closely with Management and Administrators, you would support both day-to-day operations on our sites and take the lead on strategy and project matters within the region; ensuring all tasks are carried out within relevant timescales and upholding statutory requirements. You will contribute to saving and improving lives and what could be better than that?
What we offer:
NHSBT promotes flexible working opportunities where the role will allow.
27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions.
We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.
Person Specification
Qualifications
Essential
* Minimum of GCSE grade C or above in English and Maths or equivalent qualification eg NVQ Level 2, BTEC level 2.
* Business Administration or BIFM qualification in administration or other related subject or relevant demonstrable experience to Diploma / NVQ level 4.
Experience
Essential
* Experience in supervising/coordinating contractors.
* Good working knowledge of Information Technology, covering a range of Microsoft applications or equivalent packages.
* Proven people and contract management skills and experience.
* Proven ability to work across functions and promote teamwork.
Employer details
Employer name
NHS Blood and Transplant
Address
NHSBT
Vincent Drive
Birmingham
B15 2SG
Employer's website
https://www.nhsbt.nhs.uk/ (Opens in a new tab)
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