Job summary We are seeking to recruit a fulltime Medical Secretary with experience of NHS processes and procedures. You will be a member of and support a dynamic paediatric team (Havering) within NELFT. We are based at The Acorn Centre, 306 London Road, RM7 9NH. Main duties of the job The post holder will provide a responsive and efficient administrative service to meet the needs of the community Paediatrics service and providing general admin support to the paediatric team including cover for our child protection secretary when required. The post holder will use their reason, intellect and judgement to work on their own initiative to deal with matters on behalf of their Manager. The post holder will be an effective decision maker, who is able to prioritise own workload whilst responding to interruptions. The post holder will be able to proactively deal with issues without reference to others. About us Starting with NELFT NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focusing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex. Probationary Period This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff). High Cost Area Supplement - Outer London This post also attracts payment for High Cost Area Supplement of 15% of the basic salary with a minimum payment of £4,313 and a maximum payment of £5,436 per annum (pro rata for part-time). Certificates of Sponsorship Although we are a registered sponsor organisation, we are unable to offer sponsorship for all job roles. Please check your eligibility under the UKVI points based system. Date posted 05 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Per annum Pro rata Contract Fixed term Duration 12 months Working pattern Full-time Reference number 395-HV009-25 Job locations The Acorn Centre, 306 London Road Romford RM7 9NH Job description Job responsibilities Use of AI Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability. Please refer to the Job discretion and Person specification, for more details. Job description Job responsibilities Use of AI Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability. Please refer to the Job discretion and Person specification, for more details. Person Specification Skills Essential NVQ level 2 or equivalent standard of literacy and numeracy NVQ level 3 in relevant subject or equivalent level of proven experience Experience Essential Knowledge of software programmes including MS Office and Teams 3 years Administration experience Experience of Handling sensitive and confidential information/Maintain confidentiality/data protection Electronic diary, e-mail and office management systems Knowledge Essential Planning and Organisation skills with the ability to prioritise schedules, workloads and adjust plans. Able to construct and delivering clear information/instructions to others Formal minute taking skills/shorthand Clear communication skills including excellent writing, data entry and presentation skills Audio typing skills Clear understanding of data protection/GDPR Person Specification Skills Essential NVQ level 2 or equivalent standard of literacy and numeracy NVQ level 3 in relevant subject or equivalent level of proven experience Experience Essential Knowledge of software programmes including MS Office and Teams 3 years Administration experience Experience of Handling sensitive and confidential information/Maintain confidentiality/data protection Electronic diary, e-mail and office management systems Knowledge Essential Planning and Organisation skills with the ability to prioritise schedules, workloads and adjust plans. Able to construct and delivering clear information/instructions to others Formal minute taking skills/shorthand Clear communication skills including excellent writing, data entry and presentation skills Audio typing skills Clear understanding of data protection/GDPR Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name NELFT North East London Foundation Trust Address The Acorn Centre, 306 London Road Romford RM7 9NH Employer's website https://www.nelft.nhs.uk/ (Opens in a new tab)