*Accounts & Payroll experience required for this role*
Are you an organised and detail-oriented individual with a knack for managing office operations? Are you looking for an exciting opportunity in the architecture industry? Our client, a leading architecture firm, is seeking an experienced Senior Administrator to join their team. In this role, you will be responsible for ensuring smooth day-to-day office functioning and supporting the team in various administrative tasks.
Why join our client's team?
* Small friendly team: Work alongside a close-knit group of professionals who value teamwork and collaboration.
* Quirky office: Enjoy a creative and inspiring work environment that reflects the unique culture of our client's organisation.
* Parking permit: Take advantage of a convenient parking permit to make your commute hassle-free.
* Competitive salary: £27,000- £35,000 depending on experience
* Hours: Monday - Friday 38.5 (can be flexible on hours)
* Location: Outskirts of Newcastle City Centre
Your key Administrative responsibilities will include:
* Office maintenance: Oversee the upkeep and cleanliness of the office space.
* Purchasing: Manage office supplies, stationery, and parking permits procurement.
* Office systems: Coordinate phones, mobiles, printers, and IT systems with the support of IT professionals.
* Company policies and handbooks: Ensure compliance with company policies and maintain employee handbooks.
* Holiday/sick records: Maintain accurate records of employee time off.
* Practise membership management: Assist in managing memberships and subscriptions.
* Company insurances: Coordinate insurance policies and maintain records.
* Health & Safety system management: Oversee Health & Safety protocols and maintain related records.
* Document formatting: Create and format documents as needed.
* Supporting the team: Book meeting rooms, assist with event planning, and provide general support to the team.
* HR/legal support: Working alongside the company solicitor on various HR and legal matters, including recruitment, interviewing schedules, and GDPR compliance.
* GDPR records: Maintain records and ensure compliance with GDPR regulations.
In addition to the above, your skills in finance, accounts, and payroll will also be utilised.
Accounts responsibilities:
* Daily transactions: Manage company bank transactions and allocate them to correct ledgers.
* Monthly/quarterly journals: Prepare payroll and car lease VAT journals.
* Invoicing: Handle invoice preparation and issuance.
* Credit control: Assist in managing credit and collections.
* Expenses: Process company/director receipts and staff mileage.
* Payments: Facilitate payments to suppliers and consultants.
* VAT reports: Compile and submit VAT reports.
* Assisting with Corporation Tax filing: Provide support for tax filing processes.
Payroll responsibilities:
* Monthly payroll: Process payroll for 14 employees.
* Reporting: Complete and submit payroll reports accurately.
* PAYE payments: Ensure timely PAYE payments.
* New starters/leavers: Manage payroll for new hires and handle employee departures.
* Year-end process: Assist in the year-end payroll process.
Join our client's team and take on a role where every day brings exciting new opportunities. Apply now!
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