Key Accountabilities:
* Support monitoring the finance mailbox, tracking invoices and responding to queries from NHS sites regarding payment status.
* Support the invoice payment process, by requesting documentation and liaising internally to support approval workflows.
* Support the COM group in liaising with NHS sites and CRAs to address invoice queries.
* Support the finance taskforce initiative, which is working to ensure all sites are up to date with their invoicing - the work in this area is likely to increase significantly between Dec 2024 and Jun 2025.
* Support the site personnel compliance workflow activities required for clinical trial contract execution. This work will increase over the next 6-9 months, as the number of sites in set up increases.
* Support the MSD End of Year finance process in Nov and Dec 2024, ensuring all pending invoices are processed prior to Year End cut off, to minimise accruals.
* Site budget tracker reconciliation work, to ensure finance process is robust and as efficient as possible.
Experience, Knowledge & Skills:
Essential:
* Team player that clearly demonstrates positive outlook.
* Excellent IT skills including proficiency in Outlook and Excel, and experience in working on company systems.
* Excellent communication skills, both written and verbal.
* Experience of working remotely and self-managing workload.
* Prioritisation of workload.
* Administration experience.
* Some knowledge of financial systems.
Desirable:
* Clinical research finance knowledge.
* Experience of work within NHS or pharmaceutical industry.
* Prior experience with eClinicalGPS.
Qualifications & Education:
* Fluent in Local Languages and business proficient in English (verbal and written).
* Hands-on knowledge of Good Documentation Practices.
* Good IT skills (Use of MS Office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
* Effective time management, organizational and interpersonal skills, conflict management.
* Effective communication with external customers (e.g., sites and investigators).
* High sense of accountability/urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.
* Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
* Demonstrates commitment to customer focus, both internally and externally.
* Able to work independently.
* Proactive attitude to solving problems/proposing solutions.
* Positive mindset, growth mindset.
* Completed job training (office management, administration, finance, health care preferred) or Bachelor's Degree.
If you're looking for a career that will help you stand out, join our client and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, our client offers opportunities, support, and rewards that will take you further.
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