Personal Assistant
Location: London
Working Model: Hybrid
Employment Type: Full Time, Permanent
About XPS Group:
XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential.
Our business continues to grow, and we are now looking for a Personal Assistant to join our vibrant London office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in a similar Personal Assistant role supporting Executive Partners/Directors.
A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn.
The Role:
As a Personal Assistant with XPS, you will:
* Support Executive Partners and Senior Directors
* Pro-actively manage complex diary and call management
* Liaise with staff, clients, and external bodies to book meetings, dinners, conferences, and presentations including organising venues and catering
* Ensure meeting papers and supporting information for internal/external meetings are produced and provided as required including organising meeting rooms and catering
* Produce Microsoft PowerPoint presentations to an advanced level
* Book extensive travel and manage associated logistics
* Keep receipts and complete weekly expense claims/company credit card expenditure
* Manage various local processes arranging authorisation of invoices, deeds, documents
* Assist office support staff as required
* Liaise with external stakeholders e.g. brokers, auditors, clients etc.
* Collate and bind board packs/presentations, organising couriers
* Organise events e.g. client/internal and annual events
Your Profile:
Essential Criteria:
* Previous experience working in a PA role within the professional services sector (ideally supporting at an Executive Level)
* Good level of education with a minimum GCSE grade C/4 above in English and Maths
* Excellent and effective communication - both written and verbal
* The ability to manage a busy workload in a fast-paced environment
* Accuracy and attention to detail at all times
* Strong knowledge of Outlook and Microsoft Office
* Strict adherence to confidentiality requirements
* Must have the right to work in the UK
What We Offer:
We offer an attractive reward package, typical benefits can include:
* Competitive salary
* Participation in annual discretionary Bonus Scheme
* 25 days holiday plus flexibility to buy or sell holiday
* Flexible Bank holidays
* Pension scheme, matching contribution structure
* Healthcare cash plan
* Flexible Benefits Scheme to support you in and out of work
* Life Assurance cover, four times basic salary
* XPS Rewards (offers High Street discounts and savings)
* Employee Assistance Programme for you and your household
* Access to a digital GP service
* Paid volunteering day when participating in Company organised events
* Staff referral scheme when you introduce a friend to XPS
What Next:
If you feel XPS could be the next step on your career ladder, please apply directly via the links provided. We will consider all applicants and respond swiftly.
Please discuss with the recruitment team if you require any adjustments to the recruitment process.
The successful candidate will need to demonstrate the following requirements:
* Right to Work confirmation
* DBS Disclosure check
* Employment or educational references covering five years
* Satisfactory credit check
We continuously strive to build an inclusive workplace where all forms of diversity are valued.
Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.
XPS tries wherever possible to respond to all applicants; if you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.
#J-18808-Ljbffr