Fleet Co-ordinator
Department: Fleet
Employment Type: Full Time
Location: Erith
Reporting To: Fleet and Compliance Manager
Compensation: £26,000 - £30,000 / year
Description
To undertake the day-to-day co-ordination of Fleet Maintenance activities across the London Hire Group, including all associated and satellite divisions. To ensure that all London Hire, along with third party contracted maintenance vehicles are managed and maintained in line with client Service Level Agreements, manufacturers recommended maintenance schedules, and all current and pending legislation.
Supplier management is a key element of this role, reviewing all estimates and quotation to ensure correct repair times, and parts costs and relevant discounts have been applied.
Key Responsibilities
* Client service levels are maintained to the highest possible standard ensuring all information is accurately entered onto the Key 2 Fleet management System.
* Ensure customers are notified of any recharges, all recharge details are saved and entered onto the Key2 SMR in line with the recharge process.
* Liaise with Recharge Administrator to resolve any outstanding recharge queries.
* In the absence of the Recharge Administrator produce and send recharge estimate/ invoice proforma’s
* Liaise with the Rental Team to ensure London Hire Clients Service Level Agreements are achieved.
* Ensure vehicles always remain legally complaint during operation.
* Update, action and send customer Daily Fleet Reports.
* Follow up and obtain job updates, invoices and completion dates.
* Ensure supplier and subcontractor invoices are checked against agreed prices, challenge and dispute invoices as required.
* Ensure maximum vehicle up time is achieved.
* Ensure London Hire Process are adhered too.
* Inter departmental communication and relationships are developed and maintained.
* User of all Fleet Management Systems in place, evaluate and recommend improvements.
* Record, review and develop processes for continuous improvement.
* Provide cover for staff absences and holiday cover.
* Undertake any reasonable request made by a member of Management.
* General desk and office housekeeping is improved and maintained.
* Health and Safety legislation is always observed.
Skills, Knowledge and Expertise
* Ensure equipment issued is used and maintained in accordance with its instructions and with health and safety rules and regulations.
* Comply with the statutory provision of the Health & Safety at Work Act 1974 and any other relevant legislation or policies and procedures relating to health and safety and good working practice.
* Adhere to all company procedures and codes of conduct relating to this role.
* Promote all services operated by the London Hire Group in a positive manner.
* Maintain good working relations with all members of staff.
* Maintain a professional, fair, and balanced approach to all matters.
Benefits
* £26,000 - £30,000 salary per annum, dependent on experience.
* Working hours: Monday - Friday 08:00 - 17:00 (40 hours per week).
* Access to our Employee Assurance Programme.
* Free on-site parking.
* Work in a fun, supportive and engaging environment.
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