Williams Lea seeks a Legal Personal Assistant within Employment Law to join our team The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality. The Personal Assistant will act as workflow manager for other support services. This includes delegating and supervising the completion of document production, file management and copying/scanning work which are primarily undertaken by other relevant business support services. Key responsibilities Diary management / FE organisation including booking meeting rooms, arranging travel, itineraries, expenses Client care liaison Typing documents, letters, emails and attendance notes as required by Fee Earners Supporting with client file opening and closing, conflict checking and AML Preparing / typing attendance notes, documents and amends, letters and emails in draft Online form completion Delivering an exceptional electronic and hard copy file management service Return or add documents to existing client files Work with the practice management system to log and record documents Handle and administer closed files as requested E-Filing and file housekeeping Uploading and Downloading documents from client management system Uploading and Downloading documents from portals Provide photocopying, scanning, and printing as per Fee Earner / customer instructions Understand and comply with corporate standards. Constantly seek ways to improve operations and suggest and implement approved ideas Usage of internal and external portals/systems Communicate with customers on job or deadlines Personal attributes Legal PA experience essential Employment Law knowledge would be helpful Exceptional standard of written and verbal communication Proficient multi-tasker Competent with the Microsoft Office suite Excellent interpersonal skills Solutions focused Have a high level of confidentiality and integrity Exceptional attention to detail Rewards and Benefits 25 days holiday, plus bank holidays (pro-rata for part time or fixed term roles) Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances. Life Assurance Private Medical Insurance Dental Insurance Health Assessments Cycle-to-work scheme Discounted gym memberships Referral Scheme You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects Equality and Diversity The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency. If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWLwilliamslea.com (we do not accept applications to this email address). View our Privacy Notice https://www.williamslea.com/privacy-statement