Versatile is a full service Live Events & Brand Marketing company operating from a central base in Rutland in the East Midlands. We have an excellent reputation built on a decade of experience creating exceptional Brand Marketing Roadshows and Live Events. You can find out more about us by visiting our website - https://www.versatilevenues.co.uk/ Our Project Coordinator strives to deliver on our Brand Promise; delivering An Exceptional Experience and Experiences; on-time, Hassle Free. The is achieved by overseeing the implementation of live events and supporting the Project Manager and wider team ensuring the effective organisation, implementation, and execution of client events/bookings. Effective management, communication and administrative accuracy are vital to the success of this role. The Benefits Competitive base salary Quarterly profit share bonus scheme 22 days' holiday leave, increasing to 23 days after 5 years' service ( bank holidays) Private pension scheme Health & Wellbeing offerings (employee assistance helpline, pension advice services, buy-holiday scheme, eyecare vouchers, cycle to work scheme) Recognition (employee of the year, length of service awards, work events) Job Purpose & Scope To initiate client contact and collate all information required for the successful running of events as part of the live events team. To compile operator packs with all information from the clients, including booking questionnaires, hotel details and RAMS, in a timely manner. Liaising and responding to clients and action any issues that arise pre, post or during events. Deal with out of hours queries from operators, contractors and clients where required. To carefully monitor and update client files with all change orders and ensure these are quoted, confirmed and where applicable passed to the sales team for charging before actioning. To assist in the allocation of tasks to staff/drivers as well as allocate vehicles/fleet, including generators and hire stock, with the support of the Project Manager. To assist in the management of operational team welfare, booking accommodation, per diems, floats etc. as required. To advocate ensuring customer satisfactory delivery of the Versatile/client owned Inventory; monitoring its' condition, availability and that all procedures are being adhered to. To issue risk assessments and technical information for events/hires and to clients as required. To keep good relationships with the operational teams in the wider group of businesses for mutual benefit To have a working knowledge of the office administration and finance functions of the business enabling you to cover/assist during colleagues’ days off and holiday. To support the project manager in the management of the Versatile warehouse and site personnel working on daily tasks, stock takes and reports. Work closely with Production & Sales team on timelines and requirements. Onsite support to help and oversee complex builds and as client liaison. To provide weekly and monthly operational reports to the Operations Manager.