We are looking for a highly organised Personal Assistant who is responsible for providing high quality secretarial and administrative support to the Senior Leadership Team within Pennine whilst working with other PAs and Network Administrators.
The Personal Assistant role is to support the Pennine Network Leadership team by performing a variety of duties. These include diary management, screening of emails, agenda preparation, collating reports and supporting in minuting high level meeting.
The post holder will act as an effective ‘gatekeeper’ using their own judgement to resolve difficult situations, whilst making decisions regarding appropriateness and priorities, using negotiation, diplomacy and interpersonal skills.
Knowledge of all the relevant administrative and secretarial procedures would be applicable to this role.
As a personal assistant you will be involved in contact on a daily basis with a wide range of people, both internal and external to the organisation and therefore requires a confident approach.
The post holder will need to be a team player with strong communication skills and an eye for detail.
The successful applicant will require a flexible approach and the ability to work across other sites if required for the needs of the service.
As Personal Assistant to the Network you must understand the responsibilities, needs and priorities of the Network, maintain a high level of confidentiality and ensure delivery of the various requirements.
This role is for a highly organised, professional and committed PA who holds full responsibility to provide a comprehensive, confidential and high quality secretarial and administrative service to ensure the efficient and effective organisation of the network management team.
The PA must be able to act as an effective ‘gatekeeper’ and must therefore have excellent negotiation, diplomacy and interpersonal skills. The post holder will have knowledge of all the relevant administrative and secretarial procedures applicable to this role as well as the ability to deal with non-routine activities that arise. Problem solving is an integral part of the role.
The role will involve contact on a daily basis with a wide range of people – both internal and external to the organisation and therefore requires a confident approach. The post holder will need to be a team player and a ‘completer-finisher’, with very strong communication skills and an eye for detail.
The post holders are expected to manage their own workload and work flexibly in support of the wider PA service and network management team as required. The post holder must be capable of working on his/her own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.
The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.
Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.
Please see the attached job description and person specification for more information about this role.
This advert closes on Tuesday 11 Mar 2025