Job Summary:We are seeking a highly organised and detail-oriented Administrative Assistant to support our care recruitment company. The ideal candidate will assist with daily administrative operations, facilitate communication, and provide support to the recruitment team to ensure a smooth and efficient workflow.
Key Responsibilities:
1. Administrative Support:
o Handle phone calls, emails, and other correspondence promptly and professionally.
o Schedule and coordinate meetings, interviews, and appointments.
o Prepare and maintain files, records, and documentation in an organised manner.
o Manage office supplies and order new materials as needed.
2. Recruitment Support:
o Assist in posting job advertisements on various job boards and the company website.
o Screen CVs and applications, and schedule interviews for recruiters.
o Maintain and update the candidate database and recruitment tracking systems.
o Communicate with candidates to provide updates on their application status.
3. HR and Compliance:
o Assist with onboarding new employees, including preparing offer letters and conducting reference checks.
o Ensure all employee records are up to date and comply with legal and company requirements.
o Help coordinate training sessions and maintain training records.
o Assist in the preparation of HR reports and documents.
4. Customer Service:
o Greet and assist visitors, candidates, and clients in a friendly and professional manner.
o Address inquiries and provide information about the recruitment process and job openings.
o Foster positive relationships with candidates, clients, and staff.
5. General Office Duties:
o Assist with organising company events, meetings, and workshops.
o Perform data entry, photocopying, scanning, and filing tasks.
o Support other administrative tasks and special projects as needed.
Qualifications:
* GCSEs or equivalent; additional qualifications in Office Administration or a related field are a plus.
* Proven experience as an administrative assistant or in a similar role.
* Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
* Excellent communication and interpersonal skills.
* Strong organisational and time-management abilities.
* Attention to detail and problem-solving skills.
* Ability to work independently and as part of a team.
* Experience in the recruitment or healthcare industry is an advantage.
Work Environment:
* Office setting with a collaborative and supportive team environment.
* Occasional travel may be required for company events or training sessions.
Application Process: Please apply online.
Equal Opportunity Employer: Keyworker Staff Supply is an equal opportunity employer and values diversity. All employment decisions are made based on qualifications, merit, and business needs.