Job summary To effectively receive and administer the legislative documents to meetprocedures for the Deprivation of Liberty Safeguards.To support the COP DOLs managers in proactively managingthe process from referral to submission to prevent unwarranted delays. Main duties of the job The role will include providing support to the team and liaising with other agencies such as GPs to support the process of the applications to the court of Protection. Supporting team meetings and producing agenda's and minutes where required. The following list is not exhaustive but the role includes: Ensure that the correct forms and paperwork (electronic) areappropriately completed and stored for each Deprivation of LibertySafeguards referral.Able to work within the confines of a complex statutory process andtimescales. Complete the demographics for relevant forms.To receive completed assessments and reports.Provide administration support to DoLS and Legal Services withinformation for the High Court or Court of Protection.Provide information for reports, type up reports and presentinformation in a suitable format (e.g. tables/graphs/ presentations)Organise meetings and events, and where requested, take minutesand distribute relevant information within agreed timescales About us Birmingham and Solihull Integrated Care System brings together local NHS, councils and voluntary, community and faith sectors to better serve our communities. With a population of circa 1.55 million, our vision is for BSOL to be the healthiest place to live and work, driving equity in life chances and health outcomes for everyone. For an chance to be part of the fantastic opportunity we have as an Integrated Care System, apply for this role today. As a member of our system you will actively demonstrate system values in all that you do. You will be driven to address health inequalities and create an environment that is inclusive for all people. In return NHS Birmingham and Solihull can offer you the opportunity to thrive and develop in a team that is supportive, ambitious and inclusive. You will have plenty of opportunities to build your skills and experience, with a chance to work with colleagues across our five Provider Trusts, two Local Authorities, voluntary organisations, Integrated Care Board (ICB) and NHS England to truly effect change and add value. We know that diversity fosters creativity and innovation and are committed to challenging discrimination, promoting equality of opportunity for all, being a fair and inclusive employer, and creating a place of work in which all of us feel we belong. Date posted 13 February 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year Per Annum Contract Permanent Working pattern Full-time Reference number 529-6946496 Job locations Alpha Tower Birmingham B1 1TT Job description Job responsibilities Job Purpose:To effectively receive and administer the legislative documents to meetprocedures for the Deprivation of Liberty Safeguards.To support the COP DOLs application managers in proactively managingthe process from referral to submission to prevent unwarranted delays.The Job holder will be accountable for:Communication To be the first point of contact for all queries regarding ICB CHCCOP/DOLs. To provide guidance on relevant forms and refer on to COP DOLsOfficers where there are complex nature or require advice orguidance about the legislation. Send allocations out to Best Interest Assessors and Mental HealthAssessors. Complete authorisation / not granted forms with appropriateinformation and present to the ICB as appropriate. Advise in the prescribed format of the outcome, to the relevantperson, Managing Authority and any other interested parties as perthe legislative requirement. To provide the relevant persons appointed representative withinformation and guidance on their role and responsibilities includingthe right/duty to make an application to the Court of Protection. Dissemination of information for statutory reporting. Undertake note taking and typing as required.Organisation and Planning Ensure that the correct forms and paperwork (electronic) areappropriately completed and stored for each Deprivation of LibertySafeguards referral. Able to work within the confines of a complex statutory process andtimescales. Complete the demographics for relevant forms. To receive completed assessments and reports. Provide administration support to DoLS and Legal Services withinformation for the High Court or Court of Protection. Provide information for reports, type up reports and presentinformation in a suitable format (e.g. tables/graphs/ presentations) Organise meetings and events, and where requested, take minutesand distribute relevant information within agreed timescalesAnalytical and Judgement Skills To advise and provide guidance to ICB COP DOLS Team on thecorrect procedures for this statutory responsibility. To produce statistical/written reports for executive committee andNHSE requirements. To receive and scrutinise referrals, and negotiate for errors orincomplete forms to be corrected.Service Development and Research Contribute to service improvement planPatient/Client Care Enter service user details on relevant databases and case recordingsystem i.e. Broadcare Arrange/Appoint Relevant Persons Representatives. Appoint Independent Mental Capacity Advocate if required and sendappropriate forms for them to complete their report.Responsibility for Policy/Service Development Support ongoing development of the role and the Service with newprocesses and procedures, as relevant Keep accurate records in accordance with GDPR. Work in an antidiscriminatory manner and comply with relevant legislation.Finance and Resources Process invoices recording data on appropriate systems.Leadership and Management Lead the administrative function in robust and accurate managementof specific project detail and court application bundles Manage the administrative function and processInformation Resources To set up an electronic record for each referral To hold and update relevant databases and records withexpiry/review dates. Create and maintain spreadsheets, as required Take opportunities to use new technologies to support improvementsand make efficiencies to processes maintaining high quality andefficient administrative systems.Professional Development Maintain and improve professional knowledge and competence Participate in annual personal objective setting and review includingcreation of a personal development planFreedom to Act Follow all relevant departmental and local office procedures. Escalate urgent situations as they arise.Physical Skills Advanced keyboard and Microsoft package skills Use of a PC will be required for more or less continually throughoutdaily activitiesOther The post holder must have a genuine passion for reducinginequalities and driving social inclusion. The role requires prolonged periods of intense concentration toproduce work to a high quality whilst responding to frequentinterruptions to planned work. The post holder will have ability to prioritise workload to meet tightand inflexible deadlines whilst maintaining flexibility andprofessionalism and adapting to changing circumstances anddemands Please note: This advert may be closed early if sufficient applications are received. Job description Job responsibilities Job Purpose:To effectively receive and administer the legislative documents to meetprocedures for the Deprivation of Liberty Safeguards.To support the COP DOLs application managers in proactively managingthe process from referral to submission to prevent unwarranted delays.The Job holder will be accountable for:Communication To be the first point of contact for all queries regarding ICB CHCCOP/DOLs. To provide guidance on relevant forms and refer on to COP DOLsOfficers where there are complex nature or require advice orguidance about the legislation. Send allocations out to Best Interest Assessors and Mental HealthAssessors. Complete authorisation / not granted forms with appropriateinformation and present to the ICB as appropriate. Advise in the prescribed format of the outcome, to the relevantperson, Managing Authority and any other interested parties as perthe legislative requirement. To provide the relevant persons appointed representative withinformation and guidance on their role and responsibilities includingthe right/duty to make an application to the Court of Protection. Dissemination of information for statutory reporting. Undertake note taking and typing as required.Organisation and Planning Ensure that the correct forms and paperwork (electronic) areappropriately completed and stored for each Deprivation of LibertySafeguards referral. Able to work within the confines of a complex statutory process andtimescales. Complete the demographics for relevant forms. To receive completed assessments and reports. Provide administration support to DoLS and Legal Services withinformation for the High Court or Court of Protection. Provide information for reports, type up reports and presentinformation in a suitable format (e.g. tables/graphs/ presentations) Organise meetings and events, and where requested, take minutesand distribute relevant information within agreed timescalesAnalytical and Judgement Skills To advise and provide guidance to ICB COP DOLS Team on thecorrect procedures for this statutory responsibility. To produce statistical/written reports for executive committee andNHSE requirements. To receive and scrutinise referrals, and negotiate for errors orincomplete forms to be corrected.Service Development and Research Contribute to service improvement planPatient/Client Care Enter service user details on relevant databases and case recordingsystem i.e. Broadcare Arrange/Appoint Relevant Persons Representatives. Appoint Independent Mental Capacity Advocate if required and sendappropriate forms for them to complete their report.Responsibility for Policy/Service Development Support ongoing development of the role and the Service with newprocesses and procedures, as relevant Keep accurate records in accordance with GDPR. Work in an antidiscriminatory manner and comply with relevant legislation.Finance and Resources Process invoices recording data on appropriate systems.Leadership and Management Lead the administrative function in robust and accurate managementof specific project detail and court application bundles Manage the administrative function and processInformation Resources To set up an electronic record for each referral To hold and update relevant databases and records withexpiry/review dates. Create and maintain spreadsheets, as required Take opportunities to use new technologies to support improvementsand make efficiencies to processes maintaining high quality andefficient administrative systems.Professional Development Maintain and improve professional knowledge and competence Participate in annual personal objective setting and review includingcreation of a personal development planFreedom to Act Follow all relevant departmental and local office procedures. Escalate urgent situations as they arise.Physical Skills Advanced keyboard and Microsoft package skills Use of a PC will be required for more or less continually throughoutdaily activitiesOther The post holder must have a genuine passion for reducinginequalities and driving social inclusion. The role requires prolonged periods of intense concentration toproduce work to a high quality whilst responding to frequentinterruptions to planned work. The post holder will have ability to prioritise workload to meet tightand inflexible deadlines whilst maintaining flexibility andprofessionalism and adapting to changing circumstances anddemands Please note: This advert may be closed early if sufficient applications are received. Person Specification Education/Training/Qualifications Essential Educated to degree level in relevant subject OR equivalent level of experience of working at a similar level in specialist area Knowledge of project/change management and/or health information systems development. Desirable Training around Deprivation Of Liberty Safeguards/Mental Capacity Act knowledge and Experience Essential Experience, knowledge and understanding of the COP/DOLs process as required by Courts and ICB Experience of managing a wide range of administrative procedures Desirable Experience of Working with and supporting COP DOL processes Person Specification Education/Training/Qualifications Essential Educated to degree level in relevant subject OR equivalent level of experience of working at a similar level in specialist area Knowledge of project/change management and/or health information systems development. Desirable Training around Deprivation Of Liberty Safeguards/Mental Capacity Act knowledge and Experience Essential Experience, knowledge and understanding of the COP/DOLs process as required by Courts and ICB Experience of managing a wide range of administrative procedures Desirable Experience of Working with and supporting COP DOL processes Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name NHS Birmingham and Solihull Integrated Care Board Address Alpha Tower Birmingham B1 1TT Employer's website https://www.birminghamsolihull.icb.nhs.uk (Opens in a new tab)