Fleet Coordinator
Location: Warwick (Onsite)
Hours: Part-time (25 hours per week) or Full-time
Contract: Fixed-term until September 2025, with permanent positions available
About the Role
Are you an enthusiastic and proactive individual looking for a new challenge? We're seeking a Fleet Coordinator to join our Fleet & Compliance Team, playing a vital role in managing our fleet of vans across the UK and Northern Ireland. You'll ensure vehicles remain compliant, well-maintained, and cost-effective while prioritizing safety and delivering outstanding customer service.
Key Responsibilities
As a Fleet Coordinator, your role will involve:
* Managing compliance processes across the service division.
* Collecting and analyzing data from various sources (e.g., field HHTs, vehicle tracking devices) and presenting insights to management via monthly dashboards.
* Preparing data for investigations and disciplinary reviews.
* Monitoring engineer compliance with HHT systems.
* Overseeing vehicle maintenance, servicing, and roadworthiness.
* Building strong relationships with third-party suppliers.
* Collating P11d payroll data annually for submission to HMRC.
* Validating business/private mileage claims.
* Supporting in-night engineer deliveries, ensuring SLA commitments are met.
* Handling Gas Safe Registration and RIDDOR reporting.
* Keeping fleet costs under control.
* Collaborating with the Field Management Team to resolve emerging issues.
* Ensuring fuel branding compliance.
* Reporting non-conformance with company processes.
* Onboarding and maintaining subcontractor contracts and registrations.
* Monitoring driver behavior and advising on corrective actions.
What You'll Need to Succeed
Essential:
* Competency in Microsoft Excel for spreadsheet/data analysis (basic formulas).
* A valid UK driving license (must be willing to drive a van when required).
* A proactive, solution-oriented mindset.
Desirable:
* Previous experience in fleet management.
* Background in compliance roles.
* Experience using a mobile workforce system.
* Familiarity with vehicle tracking systems.
What We Offer
We provide a competitive salary package, including a variable incentive. Our benefits include:
* Up to five weeks of annual leave, plus standard UK bank holidays.
* The option to purchase extra holidays.
* Income protection schemes.
* A contributory pension plan.
* Generous maternity, paternity, and sick pay schemes.
* Staff discounts and more!
Both full-time and part-time positions are available, with opportunities for permanent contracts.
Ready to take on this exciting opportunity? Apply now and become a valued member of our Fleet & Compliance Team!