Main area medicine Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday) Job ref 050-AC937-1224
Site Glan Clwyd Hospital Town Bodelwyddan Salary £26,928 - £29,551 per annum Salary period Yearly Closing 13/01/2025 23:59
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Job overview
The Senior Medical Secretary Function Provides:
An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers.
The post holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor and junior medical team and specialist nursing teams, other health professionals.
The post holder will be responsible for the guidance and direction of the team dealing with appropriate day to day issues to oversee the smooth running of the department and providing support to the line manager.
Main duties of the job
The role requires a medical secretary with experience of working on their own initiative at a senior level and is able to offer a comprehensive secretarial and administrative support to the Consultants and their associated teams. As a senior medical secretary, you will be the first point of contact for patients, doctors and staff throughout the Health Board.
This challenging position requires someone who is a team player, flexible, organised and is able to work well under pressure. The successful candidate will need to be an experienced typist, qualified to RSA Typing Level III (or equivalent). This position also requires excellent communication skills, the ability to meet the demands of working in a busy environment and is able to represent the department with due professionalism.
This post will be worked over 5 days, Monday – Friday to ensure continuity for the service.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
* NVQ Business administration L4 or equivalent experience or City & Guilds (AMSPAR) Level 3 Diploma in Medical administration or equivalent medical secretary experience
* RSA /OCR level 3 or equivalent experience or qualification in typing
* ECDL or equivalent experience
* Management qualification or working towards
* NVQ 3 Customer Service
Experience
* Experience of coordinating administration activities
* Experience of working as a medical secretary
* Experience of organising workload and people
* Previous NHS Experience
Skills
* Advanced typing skills
* Will work unsupervised
* Excellent organisational skills
* Will prioritise own workload
* Minute taking experience
Knowledge
* Knowledge and ability to use Microsoft office applications
* Evidence of Continual Personal Development
* Knowledge of Referral To Treatment process (RTT)
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.
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