Contents Location About the job Benefits Things you need to know Apply and further information Location Birmingham, Leeds, Liverpool, London About the job Job summary The post holder will provide day-to-day outbreak response support. The post holder will employ specialist knowledge and project management skills in the development and delivery of emergency preparedness and response strategies in UKHSA and partner organisations. The post holder will provide support in the management and co-ordination of the UKHSA national response to incidents. The post holder will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation. The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of duties. They will lead on a number of business support functions for the team and or Directorate and be responsible for the implementation and management of relevant systems and processes. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely. The post holder will also provide operational and project support to a range of corporate functions which may include finance, accommodation, HR, governance, business continuity, risk management, staff engagement and internal communications. This may also include providing Executive Assistant support to a Section Lead. We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce. UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all. Please visit our careers site for more information https://gov.uk/ukhsa/careers Job description As the Business Support Manager, you will be expected to: Identify opportunities to make improvements to business processes within individual functions and across the Directorate or for the Directors office. Provide secretariat and managerial support to the senior management team and other internal meetings and/or external networks. Deputise for Business Operations Manager (if applicable) to cover absence and holidays Support the Directorate to deliver on the business plan and key priorities in a timely and responsive fashion. Provide executive assistance to the Director, for example overseeing staff who look after diary and email management to ensure the Directors time is being used effectively. Prepare briefings and presentations for the Director(s) meetings. Commission work from the wider team/or other directorates on behalf of the Director and/or deciding what action to take regarding correspondence and emails in the Directors absence. Undertake research and small ad hoc projects for the Director(s) Person specification Essential Criteria A degree/NVQ 6 in relevant subject (eg Business Management, Human Resources, Epidemiology, Public Health, Project Management, incident/emergency planning etc) or equivalent experience in a similar area of work Experience of undertaking secretariat functions and administering meetings, events; including detailed minute and note taking Experience of writing and preparing reports for senior colleagues and / or meetings Experience or understanding of budget management, business planning and business continuity processes Experienced in IT skills, advanced Microsoft Office skills, including Word, Outlook, Excel, PowerPoint Ability to work without supervision working to tight and often changing timescales Work with others to identify areas for improvement and simplify processes to use fewer resources. Use technology where possible to increase efficiency Please be aware that you will be assessed on the above listed 7 essential criteria, rather than the full list on the job description document. Benefits Alongside your salary of £31,997, UK Health Security Agency contributes £9,269 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Things you need to know Selection process details This vacancy will be assessed using a competency-based framework which will assess your qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria. Stage 1: Application & Sift You will be required to complete an application form. You will be assessed on the above listed 7 essential criteria, and this will be in the form of a: Application form (Employer/ Activity history section on the application) 750 word Statement of Suitability. This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria. The Application form and Statement of Suitability will be marked together. Shortlisting: In the event of a large number of applications we will shortlist on: Experience of undertaking secretariat functions and administering meetings, events; including detailed minute and note taking. If you are successful at this stage, you will progress to interview and assessment. Please do not exceed 750 words. We will not consider any words over and above this number. Feedback will not be provided at this stage. Stage 2: Interview (competency based) You will be invited to a remote interview. Knowledge, experience, skills & abilities will be tested at interview. There will be an technical test as part of the interview process. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Location This role is being offered as hybrid working. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC). Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants). Security Clearance Level Requirement Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. Reasonable Adjustments The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should c ontact the recruitment team in confidence as soon as possible to discuss your needs. You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/ International Police Check If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period. Artificial Intelligence (AI) Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own. Careers website: Please visit our careers site for more information https://gov.uk/ukhsa/careers Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Jon Payne Email : recruitmentukhsa.gov.uk Recruitment team Email : recruitmentukhsa.gov.uk Further information The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaintsukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk/ http://www.healthjobsuk.com/job/v6861663 Attachments AMRIOIG_310506_XXXX_JD_BSM RS approved(1) Opens in new window (docx, 123kB) Apply at advertiser's site Share this page Print Email Facebook Twitter LinkedIn GMail