We are seeking an individual who is looking for a hands-on role encompassing various different areas. This is a great opportunity to join a business that is growing, with lots of exciting times ahead.
Based in central Uxbridge, the role will initially be on a fixed-term contract for 12 months, with a view to permanent. My client would consider full-time or reduced hours for the right person.
Sales, Customer Service, Purchasing & Logistics Administrator
Sales Ordering
1. Receive sales orders from customers, customer portals & Sales Manager.
2. Review sales orders for stock availability and pricing.
3. Liaise with customers and sales team to validate orders.
4. Enter sales order into Sage accounting.
5. Enter sales order into order template & send to 3rd party warehouse template.
6. Liaise with customer and 3rd party warehouse to arrange deliveries.
Sales Invoicing and Credit Control
1. Raise sales invoice in Sage following dispatch.
2. Confirm with Back Office that all sales are posted each week.
3. Liaise with customers, sales, and warehouse to analyze delivery discrepancies.
4. Understand customer specific terms e.g., prices, payment, settlement discount, rebates, promotions.
5. Liaise with Finance Manager and Back Office to post customer invoices, credit notes & adjustments.
6. Review customer accounts each month.
7. Request, review, and reconcile customer statements each month.
8. Chase overdue invoices.
Customer Database
1. New customer forms & set up in Sage.
2. Maintain database of customer details & terms e.g., credit limit, payment terms, settlement discount.
Product Database
1. New product forms & database of current & obsolete lines.
2. Liaise with Sales Manager and Back Office to set up new lines.
3. Maintain standard and customer specific price lists.
4. Maintain purchase cost price lists versus budget.
5. Ensure product notification on UK database & compliance with requirements.
Stock Control
1. Update stock inventory with purchase order receipts.
2. Produce weekly stock reports.
3. Reconcile warehouse stock records and Sage accounting stock records.
Purchasing
1. Place purchase stock orders with internal supplier.
2. Place orders for sales, marketing and office supplies.
Logistics
1. Confirm details of loaded containers & packing lists from Customer Services.
2. Liaise with suppliers, freight handlers and customers to track incoming container delivery.
3. Confirm commodity codes and create Dangerous Good Note (DGN).
4. Collate documentation: shipping document, packing list, invoice & DGN.
5. Confirm delivery with warehouse and receipt the goods into SAGE.
Sales, Finance and Office Support
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