The successful candidate will be joining us at an exciting period of the delivery and development of the Materials Management and Theatre Stores related activity.
Main duties of the job
To receive and issue goods within a warehouse environment and to assist in providing and monitoring an efficient and cost-effective Materials Management service across the wards and departments within the site, including offsite satellite wards/departments. The postholder would be responsible for planning and delivering a comprehensive stock top-up service across allocated wards/departments, identifying required stock levels by analysing usage data and reviewing product/supplier options where needed.
Base Location: Warwick Hospital, Warwick
About us
SWFT Clinical Services Ltd (SWFTCS) is a wholly owned subsidiary of Warwickshire University NHS Trust and provides facilities maintenance and outpatients pharmacy facilities in Warwickshire.
If the successful applicant is placed on a SWFTCS contract, they will be considered for the annual discretionary bonus awarded on the Company and individual performance. There is automatic enrolment to the Company pension scheme, with the Company contributing 5%. There is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or need extra support with wellbeing.
Job responsibilities
1. Check and receive goods of varying weight and size arriving for departments and arrange for their distribution throughout the sites.
2. Book in receipts on the Finance (Purchase Order) System and ensure paperwork is correctly filed.
3. Liaise with wards/departments and arrange for the goods to be returned if being returned to the supplier. If goods are ordered via Materials Management, the team will arrange return of goods if purchased from NHSSC.
4. Undertake daily/weekly stock takes using supplied electronic equipment and update a computerised ordering system.
5. Implement and manage the Materials Management function at ward/department level to ensure continuous care of patients is given as per Company and Trust standards, based on an agreed schedule of work.
6. Action and implement any ad-hoc requests raised by the ward/department, which may mean re-planning the existing daily schedule.
7. Act as a primary contact for enquiries and issues around the service.
8. Distribute, check and put away goods arriving from NHS Supply Chain to those wards and departments covered by the Materials Management team, ensuring products are safe to use by checking expiry dates.
9. Develop a sound knowledge of products and substitutes used on the ward, working with the clinical procurement team to obtain alternatives as necessary.
10. Continuously review stock levels and stock rationalisation based on analysis of usage on each individual ward area, anticipating required stock levels and problem-solving where items are out of stock or other issues with initial products/suppliers. Agree stock level and product suitability and costings with ward/departments and report all savings achieved to the Head of Stores & Supply Chain.
11. Act responsibly and respectfully when helping patients and visitors.
12. Develop and improve relationships between the Procurement department and ward staff.
13. Liaise with NHSSC regarding delivery arrangements and returns, including shortages, discrepancies, damaged goods, and plan delivery and return schedules for any items the materials manager has ordered.
14. Demonstrate and train others within the department for stores and materials management services functions, including new starters during their induction process and apprentices during their programmes.
15. Work to any personal objectives which may be set.
16. Operate to any departmental policies and procedures considered appropriate by the Head of Stores & Supply Chain.
17. Take responsibility for the security of goods from point of receipt and ensure stock is put away in a timely manner and in its correct storage area.
18. Manage enquiries via generic email boxes, phone calls, and staff coming directly to stores.
Person Specification
Qualifications
* Computer literacy including Microsoft Word, Outlook, and Excel.
* GCSE Math and English Grade 4+ or equivalent, NVQ level 3 or experience working in a Store's environment.
* Handling & Moving Qualification or working towards.
Experience
* Experience in a Stores Environment.
* An ability to communicate effectively with stakeholders.
* Experience in handling & moving heavy roll cages.
* Ability to train other team members as required.
* Experience of stock control/materials management systems within the NHS.
Skills
* Good numeracy skills.
* Understanding of a warehouse environment.
* Knowledge of materials management processes & procedures and use of data capture and ordering systems.
* Knowledge of inventory management systems and issues.
Personal Qualities
* Dependable, flexible, and trustworthy.
* Ability to work independently and make decisions under pressure.
* Able to cope with distressing & emotional sights and situations & exposure to dust and ward smells.
* Good team worker.
* Confident, friendly & approachable.
Other
* Physically fit. Able to undertake lifting and handling of goods over most of the day.
* An ability to maintain confidentiality and trust.
* Delivery of an efficient customer-focused procurement service.
* Professional appearance.
* Skilled in the movement of handling & storage of goods.
* Have access to independent means of transport.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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