Established in 2013, Sapphire Utility Solutions has quickly become the partner of choice for many clients across the UK in our chosen markets.
We provide award winning services to the clean water, wastewater, gas, digital networks, and highways sector and are passionate about working alongside our client’s and partners to maintain the utility services essential to modern life.
About the Role:
The Purchase Ledger Supervisor will be responsible for supervising the purchase ledger team, ensuring accurate and efficient processing of all supplier invoices, managing supplier relationships, and overseeing month-end and year-end procedures related to accounts payable. The role also involves resolving any discrepancies, improving processes, and ensuring compliance with company policies.
Location: Preston, Lancashire
Hours: 37.5 hours per week, Monday to Friday
Responsibilities:
Team Supervision:
* Manage and supervise the purchase ledger team, including overseeing daily operations, performance monitoring, and ensuring tasks are completed accurately and on time.
* Provide training and development opportunities for team members.
* Ensure the team follows company policies and procedures while maintaining high standards of accuracy and efficiency.
Invoice Processing:
* Oversee the accurate and timely processing of supplier invoices, ensuring they are matched against purchase orders and delivery notes.
* Authorize payments, ensuring all transactions are appropriately approved.
* Ensure that all invoices are logged into the accounts payable system and filed for future reference.
Supplier Management:
* Build and maintain relationships with suppliers, ensuring any issues or disputes are resolved promptly.
* Ensure that suppliers are paid according to agreed terms and conditions.
* Investigate and resolve any discrepancies with supplier statements or invoice queries.
Month-End & Year-End:
* Assist in month-end closing activities related to the purchase ledger.
* Ensure all relevant accruals, prepayments, and other adjustments are accurately recorded.
* Provide support for year-end audits by preparing necessary reports and documentation.
Reporting & Analysis:
* Prepare reports for senior management, highlighting any issues or trends in the purchase ledger.
* Provide analysis of supplier accounts, payment performance, and cash flow projections.
* Assist with the preparation of aged creditor reports and ensure that overdue payments are minimized.
Process Improvement:
* Identify and implement process improvements to increase efficiency and reduce errors within the purchase ledger function.
* Ensure that internal controls are adhered to and recommend improvements when necessary.
Compliance & Best Practice:
* Ensure that all transactions comply with relevant accounting standards, tax regulations, and company policies.
* Maintain accurate records to support regulatory and tax reporting requirements.
What you will get in return:
In joining Sapphire Utility Solutions as part of the Lanes Group - the UK’s largest independent provider, we are committed to fostering a workplace culture that prioritises the well-being, growth, and safety of our employees. Through continuous training, professional development opportunities, and a supportive environment that values every individual's unique contribution, we empower our team to uphold the highest standards of integrity, collaboration, and inclusivity.
* 25 days holiday plus bank holidays
* Auto enrolment pension scheme;
* Free onsite parking;
* Friendly working environment;
* Great Modern Office with modern kitchen areas
The Lanes Group plc comprises of a range of established service providers subsidiaries, which complement the specialist service of Lanes, by both work type and geography. Increasing our overall capability, assets and offering to our customers.
Lanes
Lanes I
SUS
Clearflow
AQS
We are an equal opportunities employer and welcome applications from under-represented members of the community.
Strictly no agencies please