London, England, United Kingdom, Permanent
We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in-house and made by a small number of suppliers and artisans around the world to sustainable standards.
We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.
The role
Our COO and CFO are responsible for the leadership of our Finance, Distribution Centre, and Creative functions - from pen and paper designing our beautiful product, right through to our distribution teams. They require an attentive, organised and intuitive Personal Assistant who can support them in the AllSaints way of things.
In this role, you will be innovative, curious, detail-oriented, self-starting, and extremely customer-focused. It's essential that you have a high quality of written and verbal communication both within AllSaints and to the outside world. Good judgement, writing skills, and the ability to simplify are also important.
What will I be doing?
1. GUEST & DIARY MANAGEMENT
o Management of complex calendar and scheduling requirements - across a number of time zones
o Responsible for handling guests of the CFO and COO - Internal and externally
o Make timely decisions using independent judgement on a regular basis in a proactive manner
o Be goal and results driven with the ability to also look at the bigger picture in order to proactively plan
2. COMMUNICATION
o Manage and process email and correspondence as required
o Interact with the leadership team and departmental peers on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers
3. MEETING COORDINATION
o Tracking and driving completion of key deliverables - following up on outstanding items
o Prepare and issue minutes of meetings and assist with the follow-up actions from meeting outcomes
o Identify and coordinate the most productive and cost-effective method for meetings including in person, on-site, off-site, and virtual (international, stateside, and local)
4. TRAVEL ARRANGEMENTS
o Schedule cost-effective air/hotel/ground transportation. Create detailed, to-the-minute travel itineraries (including smooth transitions between time zones).
o Coordinate and manage the international travel process (including passport, visa, vaccinations)
5. EVENT PLANNING
o Support in organising both team and large scale events and manage the projects from end to end
o Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).
6. MISCELLANEOUS TASKS
o Carry out responsibilities in accordance with the brands’ policies and procedures
o Complete and file expense reports; utilising both domestic and international currencies.
What skills do I need?
* Ability to work independently with minimal direction
* Must be able to work in a highly confidential environment
* A proven background of successfully managing others, including upwards with senior management
* High level of resilience and confidence in constructively challenging when necessary to ensure the right outcome is always achieved
* Tech Savvy with a can-do attitude
* Immaculate attention to detail
* Confident, articulate and professional speaking abilities
* Ability to build strong stakeholder relationships
* Adaptable to commercially focused environments
About the location
Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping, and health & beauty. Studio Location: Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.
What we stand for
The Customer is the Boss We work as one proud team to get the best for our customers.
One Team We are joined up and encourage others to share their ideas.
We Do What We Say We Will We know our goals, and we work with clear outcomes in mind.
We Are Responsible We are self-aware, understand the impact we have on others and are positive about the future.
* A generous wardrobe allowance so that you can wear our beautiful clothes to work each day.
* We are a disability committed certified employer.
* Employee discount for you to spend with family and friends.
* 25 days holiday increasing to 28 days after 2 years continuous service.
* Bank holidays, birthdays and volunteering days off.
* Access to dental cash plan & free virtual GP appointments through Aviva.
* UNUM employee assistance helpline.
* Life assurance cover.
* Access to discounted gym membership and corporate discounts.
* Hybrid working in our historic East London studios, working hours are 9-5.30pm.
* Free, confidential, wellbeing and lifestyle support with Retail Trust.
* Enhanced family leave benefits (neonatal, fertility, maternity, paternity, adoption, menopause).
* Health days for you to use either for physical or mental wellness.
* Dedicated mental health support from our mental health first aiders.
* Eye care vouchers, season ticket loans and much more!
#WeAreAllSaints
Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.
We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes. We safeguard against any form of discrimination irrespective of gender, gender reassignment, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion, gender identity, gender expression, transgender status or age.
Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.
If you need any support or adjustments during your application, please get in touch with us and we are happy to help.
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